Planning an event is like playing Jenga.  Every piece holds another piece up and when they line up it’s perfect.  The venue is one of the biggest pieces that can balance out and save other pieces from falling. But what exactly makes a venue perfect for your event?  For corporate meetings, weddings, or charity galas, these top 10 venue must-haves will help you lock in success!
 
1. Location, Location, Location
The first rule of real estate applies to event venues too. Choose a spot that’s easy to find, close to public transport, and has ample parking. Bonus points if it’s in a trendy neighborhood that guests will be excited to visit.
BDC Pro Tip: Check out the surrounding area for restaurants, hotels, and attractions to keep your guests entertained before and after the event.
 
2. The Right Atmosphere
Your venue sets the tone for the entire event. A rustic barn might not scream "corporate excellence," just as a sterile boardroom won’t fit a whimsical wedding.
BDC Pro Tip: Consider the vibe you’re going for. Does the venue enhance your theme, or will you need to spend time and money transforming it?
 
3. Flexibility with Layouts
A great venue offers flexibility. You should be able to arrange seating, stages, and dance floors to fit your needs. No one wants to be stuck in a venue that’s rigid about floor plans.  Some venues even charge extra if you move around too much furniture, so ask ahead of time.
BDC Pro Tip: Ask if the venue has movable walls, customizable lighting, and various furniture options to help bring your vision to life.
 
4. Tech-Savvy Amenities
In today’s world, tech can make or break an event. Look for venues with strong Wi-Fi, AV equipment, and enough power outlets to keep your tech-savvy attendees happy.  It’s especially nice if they have a specific contact who will be on hand to help with any last-minute questions.
BDC Pro Tip: Test the Wi-Fi strength before booking—especially if you’re planning a hybrid event, live-streaming, or digital ticket check-in.
 
5. A Dedicated Point of Contact
A venue with a dedicated event coordinator is a game-changer. They know the ins and outs of the space and can troubleshoot problems before you even realize they exist.
BDC Pro Tip: Build a relationship with this person. Their insider knowledge can save you time, money, and headaches.
 
6. Catering Options That Wow
Let’s face it—food is a highlight of any event. Your venue should either have a top-notch catering team or allow you to bring in your own caterer.
BDC Pro Tip: Ask about menu customization and dietary accommodations. A gluten-free option here and a vegan dish there can make all the difference for guests.
 
7. Adequate Restrooms (Yes, Really!)
It’s not glamorous, but restroom availability is crucial. No one wants long bathroom lines at a formal event.
BDC Pro Tip: Make sure the restrooms are clean, well-stocked, and easily accessible. If the venue has attendants to maintain them during the event, even better!
 
8. Ample Parking (or Easy Transport Options)
Guests should feel relaxed when they arrive—not stressed from circling the block for parking. If parking is limited, ensure there are clear alternatives, like ride-share drop-off zones.
BDC Pro Tip: If the venue is in a busy area, consider arranging a shuttle service to make transportation seamless.
 
9. Accessibility for All
Your venue should be welcoming to everyone, including those with disabilities. Check for ramps, elevators, and accessible restrooms.
BDC Pro Tip: Don’t forget about acoustics for guests with hearing difficulties and clear signage for those who might need assistance navigating the space.
 
10. Backup Plans (Because Life Happens)
Even the best-planned events can hit a snag. Whether it’s a sudden rainstorm or a tech failure, your venue should have contingency plans.
BDC Pro Tip: Ask about indoor/outdoor options, generator backups, and on-call staff to handle unexpected hiccups.
 
Choosing the right venue can feel overwhelming, but focusing on these must-haves will make your decision easier—and your event more successful. 
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The Jobs of Hope “Hope Unlocked” fundraiser on Oct.17, 2024.
Below is a summary of the 2024 event:

EMAIL RECOGNITION:

• Newsletters to all JOH subscribers
• Emails sent to designated recipients including sponsors
• Emails to local dignitaries and esteemed guests
• Emails to all vendors, partners and sponsors

WEBSITE:

• Event page with sponsor recognition
• RSVP Eventbrite page
• Event recognition on BIG DEAL website
• Media coverage

DIGITAL:

• Social media posts across platforms
• Social media cross promotion on BIG DEAL and event pages and community pages
• BIG DEAL promotion
• Event listing across 50+ event listing sites
• Tons of media press online!

****photos by Dick's Photography