At BIG DEAL Company, we know great events don’t happen by accident; they happen with intention, innovation, and yes… really smart AV choices.
Here’s your guide to avoiding current event tech mistakes:
 
1. “Same Setup, New Year” Syndrome
Planning the same event with the same AV setup every year? Your attendees notice. And then they ghost you. Don’t let your conference go stale—fresh tech = fresh energy.
 
2. The In-House AV Trap
Just because the hotel says they’ve got you covered, doesn’t mean your budget will agree. Always get a second quote. Always.
 
3. Quote First, Questions Never?
Sending last year’s AV list is like ordering from a menu with your eyes closed. Start with a conversation, not a copy-paste.  Plus, technology is always changing, and you may have some new and exciting choices.
 
4. One Size Fits None
A leadership summit and a product launch are not twins. They don’t even look alike. Your AV should dress accordingly. A company retreat may require soft lighting and interactive engagement, while a customer-facing event demands crisp visuals, a big impact, and brand storytelling that shines. Customization is key.
 
5. Skipping the Pre-Production Party
Pre-production is where the real magic happens. Think of it as storyboarding your event instead of winging it with wires and wishful thinking.
 
6. “New Tech? Nah, We’re Good.”
AI highlight reels, multi-language voiceovers, data-driven design—if these aren’t on your radar, they’re on your competition’s.  Including updated advances shows that you pay attention and that you're ready for the next ‘new thing’. 
 
7. Attendee Experience = Everything
If your AV doesn’t inspire, it expires. Create a moment, not a meeting. When people feel something, they remember it, and that emotional connection is what turns attendees into fans, clients, or committed team members. Your AV should support the story you’re telling, not just fill the silence.
 
8. Sticker Shock vs. Strategy
AV costs have changed. Instead of being surprised, be strategic. Knowing where the budget goes is half the battle.
 
9. DIY is for Crafts, Not Conferences
Sure, you could handle AV like a side hustle. But should you? Let the pros shape the show so you can enjoy the spotlight.
 
10. Trust Goes a Long Way (So Does a Good Partner)
When you bring in a creative AV partner early, you’re not just renting gear. You’re unlocking possibilities. The right team will help you see opportunities you didn’t know existed, troubleshoot before problems arise, and elevate your event from “fine” to unforgettable. It’s not just about equipment. It’s about expertise.
 
Want your next event to be more than “just fine”?  Let’s create something unforgettable…together.
 Visit bigdealcompany.com and let the magic begin.

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BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too!

Contact BIG DEAL Company
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Phone: 970-613-1455  or  303-886-3068
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from My Big Day LLC

​As technology continues to revolutionize the events industry, 2025 is shaping up to be a transformative year for business events. Event planners, exhibitors, and attendees are embracing innovations that enhance engagement, improve event efficiency, and create unforgettable experiences for participants.

At BIG DEAL Company, we specialize in planning and executing business events of all sizes, staying ahead of the curve to bring our clients the latest trends.

​Here’s what’s shaping the future of business events in 2025:

Immersive Event Experiences
Augmented reality (AR) and virtual reality (VR) are revolutionizing how attendees interact with exhibitors and speakers. Virtual showrooms, immersive product demos, and 360-degree event experiences will become standard, helping businesses showcase their offerings in innovative ways.
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Augmented reality glasses can enhance presentations or displays, provide real-time translation, or assist with navigation around the event. Heads-Up Display glasses show notifications, schedules, or other information for a hands-free experience.

Wearable Technology
Wearable technology boosts augmented-reality and hands-free guest experiences, so participants can be hands-on and fully immersed in presentations or exhibitions. They also have practical purposes, like increased event efficiency and security and increased accessibility for all guests.

​Trending wearables include:
Smart badges

• NFC-enabled badges: Allow attendees to share contact information, access event areas, and even make payments.
• Digital name tags: Display names and other customizable information on a small digital screen.

Smart glasses

• Augmented reality glasses: Enhance presentations and displays, provide real-time translations, or assist with navigation around the event.
• Heads-Up Display glasses: Show notifications, schedules, or other information for a phone-free, hands-free experience.

Wearable translation devices

• In-ear translators: Translate spoken language in real-time, making communication easier between attendees from different countries.

Fitness and health trackers

• Smart watches: Track steps, monitor heart rate, receive notifications, and even manage schedules.
• Smart rings: Monitor health metrics discreetly, including heart rate, sleep patterns, and activity levels.

Wearable cameras

• Clip-on cameras: Record the event from your perspective for later review or social sharing.
• Body-mounted cameras: Capture content hands-free during workshops, presentations, or networking sessions.

Updated A/V Must-Haves
If you’re shopping for venues, keep in mind that A/V basics have changed. Beyond the hardware, an event-ready venue in 2025 must have accessibility features and on-site technical support for a smooth event. In the graphic below, our team has outlined the “bare-bones” A/V basics a venue must have for consideration for one of our client events.

Sustainability and Green Tech Solutions
We wrote about sustainable event planning in our lists of predicted event trends for 2023 and 2024, and it remains a top priority for 2025. Digital event materials and energy-efficient venue solutions will become standard. Technologies like carbon footprint-tracking apps are gaining popularity, and eco-friendly event logistics (like zero-waste catering and sustainable booth designs) will take priority.
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Check out our other articles about event sustainability: Eco-Friendly Products for Your Next Event, Sustainable Event Practices: Small Changes that Make a Big Difference, and Eco-Friendly Event Planning: How Big Deal Company Leads the Way.

Hybrid and Metaverse Events
Hybrid events—blending in-person and virtual participation—will continue evolving, with more immersive digital venues. Analysts predict the rise of metaverse technology will allow companies to host trade shows and conferences in entirely virtual spaces, expanding accessibility and audience reach.

IoT Integration
The Internet of Things (IoT) is making venues smarter. AI-powered lighting, temperature controls, and real-time crowd monitoring enhance attendee comfort and security. Wearable tech, such as smart badges and wristbands, will streamline check-ins, track engagement, and facilitate networking.

AI-Powered Personalization
Artificial intelligence, combined with human brainpower, is making events more tailored than ever before. AI-driven platforms analyze attendee data to provide personalized agendas, networking recommendations, and content suggestions. Analysts predict chatbots and virtual assistants will play a bigger role in events, offering real-time support and event guidance.

BIG DEAL Company integrates the latest event tech trends on your terms, within your budget, to deliver exceptional conferences, retreats, and trade shows. Whether you’re planning an intimate corporate gathering or a large-scale industry expo, our expertise ensures your event is engaging, seamless, and future-ready.
Ready to embrace the future of business events? Contact us today to start planning your next gathering!
For business marketing and event news and tips, follow BIG DEAL Company on Facebook, Instagram, and Pinterest.

The Big Deal Team is always researching and brainstorming on ways to improve upon events. Our recent research has shown some eye-opening ways to enhance the future of events. Download the free printable below.