The 1-Minute Checklist That Saves You From Event Panic

​You've planned for months. You've double-checked the seating chart. You've taste-tested twelve mini desserts (for research, obviously). But now, it's go time. The doors are opening. The guests are arriving. And suddenly, panic sets in. Don't worry. BIG DEAL Company has got your back with a 1-minute sanity-saving checklist to run through right before your event begins.

*Download our FREE printable checklist below.
 
✅ 1. Mic Check (literally)
Grab that mic and say a few words. "Testing, testing!" Ensure all AV equipment is working, and have a contact name on hand in case of any issues.  Have a contact name within reach just in case.
 
✅ 2. The Emergency Kit
Band-aids, a stain-removal pen, phone chargers, breath mints, safety pins, tape, and aspirin.
 
✅ 3. The Who-Do-I-Call List
Have a printed or digital list of key contacts, including the venue manager, caterer, DJ, florist, and magician—whoever is part of your dream team. It's a bonus if you list who's in charge of what.
 
✅ 4. Food Flow Check
Buffet tables stocked? Appetizers ready? Water stations full? Hungry guests are guests who complain. Avoid a snackcident.
 
✅ 5. Bathroom Blitz
It isn’t always top of mind, but check that the bathrooms are clean and stocked. The little things can make or break a guest's experience.
 
✅ 6. The Vibe Check
Step into the space like a guest. Is the lighting set? Is music playing? Is the signage clear? If something feels off to you, it will to your guests, too.
 
✅ 7. Delegate and Breathe
You can't be everywhere at once. Hand off the final tweaks to your trusted team or coordinator. This can be the hardest thing on your list.  Take a breath and enjoy the moment.
 
Event panic is real, but the panic doesn’t have to win. Print the below detailed list, keep it handy, and your event will run smoother than a signature cocktail being poured at an open bar.  You’ve got this.
 
🎤 AUDIO / TECH CHECK

• Microphone(s) tested
• Music playing or queued
• Projector/screens working
• Back-up cords, batteries, or adapters on-site
• Someone knows how to fix tech issues quickl

 
🧰 EMERGENCY KIT

• Band-aids
• Stain remover pen
• Pain relievers (ibuprofen, etc.)
• Breath mints or gum
• Safety pins
• Tape (gaffer, duct, and/or clear)
• Phone chargers / power bank
• Hand sanitizer

 
📞 KEY CONTACTS

• Printed or digital list of vendor contact info
• Assign point person(s) for major categories (catering, AV, venue, etc.)
• Group text or walkie-talkies ready for on-site team

 
🍽 FOOD & DRINK

• Food is on schedule / ready to serve
• Water stations filled and easily accessible
• Trash and recycling bins in place
• Dietary restrictions accounted for

 
🚻 RESTROOMS

• Restrooms checked and clean
• Fully stocked with TP, soap, and paper towels
• Clear signage if restrooms are hard to find

 
✨ ATMOSPHERE CHECK

• Lights set to desired mood
• Music on and at the right volume
• Signage is clear and properly placed
• Guest flow feels intuitive (no bottlenecks!)
• Entrance is welcoming and staff/volunteers are ready

 
🧘‍♀️ FINAL MOMENT

• Delegate last-minute tasks
• Take 3 deep breaths
• Smile—you’ve got this!

 
At BIG DEAL Company, we know that a great event isn't just about logistics—it's about creating an experience your clients will rave about. From concept to execution, our full-service marketing and event planning team can take your event from good to unforgettable. Let's make your next event a BIG DEAL!

*****FREE Printable*****

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BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too!

Contact BIG DEAL Company
​​*** Bringing Joy to the Job ***
Phone: 970-613-1455  or  303-886-3068
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