Tips: How to Find Volunteers for Your Next Event

Recruiting volunteers to help with events involves several key considerations, including finding and engaging the right people, understanding how to support them effectively, and identifying the roles where they can make the biggest impact.

Finding the Right Volunteers
Leverage Your Existing Network - Reach out to past volunteers, members,
donors, or clients who already know and support your mission, and encourage
employees or colleagues to participate through internal channels.

Community Outreach - Connect with local clubs, schools, universities, and faithbased groups to tap into people looking for meaningful volunteer opportunities or ways to earn service hours.

Online Platforms - Use volunteer websites, social media, and your organization’s
website to advertise roles and make signing up simple and accessible.

Incentives & Recognition - Offer perks such as free entry, food, swag, or
certificates, and highlight opportunities for skill-building and networking to
make volunteering a rewarding experience.

Partnerships - Collaborate with businesses, nonprofits, or community groups to
expand your volunteer base and create mutually beneficial opportunities.

Key Considerations When Recruiting Volunteers
Clear Roles & Expectations - Outline exactly what tasks volunteers will do (setup,
registration, greeting guests, teardown, etc.). Clarify time commitments, dress
code, and any training needed.

Skills & Fit - Match volunteers’ strengths to tasks. Someone outgoing may excel
at guest check-in, while someone detail-oriented might be best at logistics.

Motivation - Understand why someone would want to volunteer—community
impact, networking, professional development, or perks (like free event access).

Communication - Provide timely details before the event and a clear point of
contact during. Use tools like group texts, Slack, or volunteer management apps
if the event is large.

Support & Training - Offer a quick orientation or written guide so volunteers feel
prepared and confident. Make sure supervisors or leads are available for
questions.

Appreciation - Thank them during and after the event. Recognition, small gifts,
or certificates go a long way.

Helpful Roles for Volunteers
Guest & Participant Services - registration/check-in, greeters, ushers, customer
service
Event Operations & Logistics – setup/takedown crew, technical support
Food & Beverage – catering assistance, servers, bus staff
Activity & Program Support – work session assistant, activity coordinator,
stage/performance support
Marketing & Engagement – take photos, post to social media, videographer, and community outreach.
Safety & Accessibility – crowd control, safety monitoring, accessibility assistants
Miscellaneous – runner/floater, VIP, and guest liaison
​
Volunteers can take on a wide range of roles at events, and the right tasks can
make a huge difference in the event running smoothly.

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