Planning an event is like playing Jenga. Every piece holds another piece up and when they line up it’s perfect. The venue is one of the biggest pieces that can balance out and save other pieces from falling. But what exactly makes a venue perfect for your event? For corporate meetings, weddings, or charity galas, these top 10 venue must-haves will help you lock in success! 1. Location, Location, Location The first rule of real estate applies to event venues too. Choose a spot that’s easy to find, close to public transport, and has ample parking. Bonus points if it’s in a trendy neighborhood that guests will be excited to visit. BDC Pro Tip: Check out the surrounding area for restaurants, hotels, and attractions to keep your guests entertained before and after the event. 2. The Right Atmosphere Your venue sets the tone for the entire event. A rustic barn might not scream "corporate excellence," just as a sterile boardroom won’t fit a whimsical wedding. BDC Pro Tip: Consider the vibe you’re going for. Does the venue enhance your theme, or will you need to spend time and money transforming it? 3. Flexibility with Layouts A great venue offers flexibility. You should be able to arrange seating, stages, and dance floors to fit your needs. No one wants to be stuck in a venue that’s rigid about floor plans. Some venues even charge extra if you move around too much furniture, so ask ahead of time. BDC Pro Tip: Ask if the venue has movable walls, customizable lighting, and various furniture options to help bring your vision to life. 4. Tech-Savvy Amenities In today’s world, tech can make or break an event. Look for venues with strong Wi-Fi, AV equipment, and enough power outlets to keep your tech-savvy attendees happy. It’s especially nice if they have a specific contact who will be on hand to help with any last-minute questions. BDC Pro Tip: Test the Wi-Fi strength before booking—especially if you’re planning a hybrid event, live-streaming, or digital ticket check-in. 5. A Dedicated Point of Contact A venue with a dedicated event coordinator is a game-changer. They know the ins and outs of the space and can troubleshoot problems before you even realize they exist. BDC Pro Tip: Build a relationship with this person. Their insider knowledge can save you time, money, and headaches. 6. Catering Options That Wow Let’s face it—food is a highlight of any event. Your venue should either have a top-notch catering team or allow you to bring in your own caterer. BDC Pro Tip: Ask about menu customization and dietary accommodations. A gluten-free option here and a vegan dish there can make all the difference for guests. 7. Adequate Restrooms (Yes, Really!) It’s not glamorous, but restroom availability is crucial. No one wants long bathroom lines at a formal event. BDC Pro Tip: Make sure the restrooms are clean, well-stocked, and easily accessible. If the venue has attendants to maintain them during the event, even better! 8. Ample Parking (or Easy Transport Options) Guests should feel relaxed when they arrive—not stressed from circling the block for parking. If parking is limited, ensure there are clear alternatives, like ride-share drop-off zones. BDC Pro Tip: If the venue is in a busy area, consider arranging a shuttle service to make transportation seamless. 9. Accessibility for All Your venue should be welcoming to everyone, including those with disabilities. Check for ramps, elevators, and accessible restrooms. BDC Pro Tip: Don’t forget about acoustics for guests with hearing difficulties and clear signage for those who might need assistance navigating the space. 10. Backup Plans (Because Life Happens) Even the best-planned events can hit a snag. Whether it’s a sudden rainstorm or a tech failure, your venue should have contingency plans. BDC Pro Tip: Ask about indoor/outdoor options, generator backups, and on-call staff to handle unexpected hiccups. Choosing the right venue can feel overwhelming, but focusing on these must-haves will make your decision easier—and your event more successful. Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.
📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC
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