Your National Conference and Retreat Planner in Colorado

Every year, companies from Florida to California call BIG DEAL Company with some version of the same problem: “We have 50 (or 500) people who need to be somewhere at the same time, and we need someone to make it work.” That someone is BIG DEAL Company.
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Since 2006, BIG DEAL Company has been the women-owned, Colorado-based team that businesses quietly rely on to pull off their biggest gatherings — company conferences, destination retreats, multi-day trade shows, and milestone celebrations that have to land exactly right. Here’s how that trust gets built, and what it actually looks like when a national client hires us for full-service event planning.

The Track Record That Gets Us in the Room
Clients don’t hand over a multi-day, multi-state event to a new vendor on faith. They look at what we’ve already done.

Examples:
We’ve planned and executed more than 20 company conferences for an international software company - across the country, plus multiple Las Vegas trade show productions — vendor coordination, booth build, staffing, and onsite problem-solving included. This company rebooks us because every conference has stayed on budget and every deadline has been hit. There’s no substitute for that kind of repetition: after 20+ events with one client, we know their brand, their standards, and their shorthand, so each new conference starts ahead instead of from scratch.
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A national medical company brought us in for destination company conferences, and we sourced and secured venues for two full-scale events, built the complete multi-day program from arrival to departure, and supported their leadership team through a significant organizational transition — all while managing housing, transportation, and the parts of the trip that make or break the experience.

A national construction company hired us for multi-day conference production in Colorado, where we worked directly with multiple internal departments from across the U.S. to turn separate presentations into one cohesive, well-paced agenda, and delivered the entire event on time and within budget with zero disruption to their normal operations.

Add in multi-year work with an international wind energy company (all-company retreats and camp-outs for 150+ employees and their families), national oil and gas company (corporate holiday parties for 200+ employees and spouses), a medical trade show company (annual corporate retreats managed lodging-to-teardown), and large banking organization (a trusted event partner for over ten years, running events for 400+ employees across multiple destinations) — and a pattern emerges.

Companies don’t hire us once. They hire us again, and then they hire us for the next thing too.

What “Full-Service” Actually Means
The phrase gets used loosely in this industry. For us, it means we own the outcome, not just a slice of it. A typical national retreat or conference contract includes:

• Venue sourcing & RFP management — building a criteria matrix, issuing RFPs to qualifying venues across multiple states, scoring and presenting a comparison package, and negotiating the contract
• Full-service event production — a master timeline and run-of-show, vendor sourcing and management across every category, and real-time budget tracking against the client’s ceiling
• On-site event support — a dedicated planning team physically present for the full event, serving as the client’s single point of contact so decisions get made fast
• Session & program design — general sessions, breakout tracks, speaker sourcing, and AV needs, built around what the client actually wants their team to walk away believing
• Group dining, entertainment, and transportation — the logistics threads that are invisible when they work and disastrous when they don’t
• Team-building architecture — activities designed around the client’s actual culture goals, not generic icebreakers

We also hand clients a shared planning workspace from day one: a live master timeline, a vendor and contract log, a real-time budget tracker, and run-of-show documents built for both internal planning and team-facing distribution. Nobody on the client side is left wondering where things stand.

A Process Built for Scale
Every retreat runs through four phases, each with its own deliverables and check-ins:

1. Discover & Align — Confirm objectives, non-negotiables, and budget priorities; understand the story the client wants the event to tell
2. Source & Secure — Run the RFP engine, manage every vendor conversation, present a scored comparison, and close the venue contract
3. Design & Build — Build the full production plan: sessions, speakers, entertainment, dining, transportation, and team-building, refined through recurring working sessions with the client
4. Execute & Deliver — Run the event on-site with a dedicated team, then close it out with vendor reconciliation, budget close-out, and a debrief on what to build on next year

It’s the same process whether the group is 150 people or 3,000+.

Why It Adds Up to Trust
The numbers behind the work are the reason clients keep calling: 200+ combined years in management, 202 combined years in event planning, 149 combined years in marketing, and more than 100 events planned annually.
But clients don’t hire a spreadsheet of statistics — they hire the experience of working with us. As one client put it, we set a new bar and elevate the meeting experience beyond expectation. Another said we haven’t stressed for a single moment since bringing us on, even as their events grew from a single holiday party into full company retreats.

The Bottom Line
​National companies hire BIG DEAL Company for retreats and conferences because we run them like our own event — embedded with the client’s team, accountable for the whole budget, and hands-on from the first RFP to the last shuttle pickup. Whether it’s a fifth consecutive year with the same client or a first-time 450-person anniversary retreat, the promise stays the same: we bring the joy, you get to be a guest at your own event.

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BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & beyond!
 
Contact BIG DEAL Company
​​*** Bringing Joy to the Job ***
Phone: 970-613-1455  or  303-886-3068
Email Us
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