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Choosing the right vendors is crucial for any event, and it’s even more important when you’re choosing vendors to partner with your venue. Here are our BIG DEAL Company team’s essential tips for venues looking to contract with vendors that will help ensure seamless and successful events. Short on time? Download our short-and-sweet “cheat sheet.” 
Before reaching out to any vendors, take time to consider your needs and expectations. Brainstorm services that would be helpful to your clients and that would enhance your venue offerings. Have a clear vision before initiating conversations with vendors. Research potential vendors in your area. Read reviews and check portfolios before reaching out – this background knowledge also prepares you in the event a vendor initiates a partnership conversation with you.  Check References Contact past clients of the vendors you're considering. Ask about their experiences, the vendor's reliability, and how well they handled challenges. This will give you valuable insights into the vendor's professionalism and ability to deliver under various circumstances. Online reviews are a good starting point. Verify Licenses and Permits Ensure that all selected vendors have the necessary licenses and insurance coverage. This is especially important for vendors providing services such as catering, audio-visual support, and transportation. It protects both parties in case of any unforeseen incidents. Double-check that licenses and permits meet not only industry, but local, standards. Review Portfolios and Samples Examine potential vendor portfolios to assess the quality and style. Make sure their work aligns with your vision and the standards of your venue/clients. You might even attend vendor showcases and trade shows or request a private demo for services like entertainment. Communication and Responsiveness Establish open and clear communication from the beginning. Evaluate how promptly vendors respond to your inquiries. Effective communication is crucial for successful collaboration and helps prevent misunderstandings. Establishing strong relationships with reliable vendors can be mutually beneficial. Contractual Agreements/Negotiation Review contracts meticulously. Ensure all terms, conditions, and services are clearly outlined. Pay attention to payment schedules, payment methods, cancellation policies, and any other additional costs. A well-written contract protects both parties and minimizes the risk of misunderstandings. While negotiating terms and prices is common, be fair and realistic in negotiations – the ultimate goal is a partnership that benefits the venue and vendor. Main Point of Contact Clearly define who your main point of contact will be, their contact information, and emergency details should they not be able to follow through on their work. Choose a main point of contact with decision-making rights and who passes your evaluation of responsiveness. Remember to regularly review and update your vendor recommendations to stay competitive and meet the evolving needs of your clients. Download our Cheat Sheet for Venues Contracting Vendors and keep it handy as you navigate the partnership process.
Looking for fresh recommendations and new relationships? Reach out to BIG DEAL Company. For more industry tips and ideas, follow BIG DEAL Company on Facebook, Instagram, and Pinterest.  As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC
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About BIG DEALMaking Business Personal. We pride ourselves on giving you something to look forward to. We are a connected collective of creatives - owned and operated by outstanding women. Archives
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My Big Day dba Big Deal Company 2006-2024 www.BigDealCompany.com www.MyBigDayCompany.com
970-613-1455 or 303-886-3068 EMAIL US
We serve the entire Front Range; Denver, Southern Wyoming, the CO Mountains, and Northern Colorado: Loveland, Fort Collins, Greeley, Windsor, Berthoud, Estes Park, Lyons, Longmont, Boulder, Wellington, Johnstown, Evans, Severance, Timnath, Mead, Frederick, Firestone, Milliken
