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As a connected collective of experts, Big Deal Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns! Big Deal Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with Big Deal Company, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! 
Christine K Forster CEO The CEO of BIG DEAL Company, Christine Kovacs Forster, lives and breathes JOY. Entertaining people and being entertained is what simply moves her. My Big Day (now BIG DEAL) was formed in 2006 after Christine received constant requests to help businesses with their marketing and event planning for life events. In 2023 she re-branded as BIG DEAL Company. With 28 years in media and event planning, today her passion lies in creating events for all to enjoy and campaigns that elevate businesses and non-profits. Christine serves on numerous event and marketing committees, was a Commissioner for the City of Loveland and served on boards for local non-profits. Giving back is a priority both personally and professionally. BIG DEAL clients recognize Christine as their fearless partner who runs each event with a walkie-talkie, clipboard, and numerous spreadsheets. "Organized" is an understatement. Her national media advertising experience lends itself to significant local client successes. The event & marketing business is a relationship business, and Christine is known for being a connector in the community, and ultimately a friend to everyone she meets! She and her team pride themselves on extraordinary service and original events. Education: Bachelors in Organizational Communications Diploma in Learning and Development Event and Hospitality Management Certification Event Marketing Certification Tourism Marketing Certification Gamification Certification Online Marketing Certification Hotel & Catering Management Certification Mobile Marketing Certification Wedding Planner Certification TIPS Certified Tenderwise Training Complete Digital Marketing Certification Responsible Alcohol Sales 
Carrie Kaufman CCO For over 11 years, Carrie has been an integral part of the BIG DEAL team, growing from event support to her current role as Chief Communications Officer. Carrie’s experience includes event management and marketing work, with a passion for the creative aspects of the work - from crafting compelling campaigns to building meaningful relationships with clients. She enjoys creating unique and memorable moments that bring clients’ BIG ideas to life. Carrie has worked on a wide range of events, including weddings, fundraisers, parties, large-scale conferences, concerts, and community gatherings. Her involvement in planning events from start to finish and supporting Christine with the basics of running a small business inspired her to further her education by earning a Master’s in Business Administration with a focus on Marketing. With extensive experience in nonprofit development and donor stewardship, Carrie is committed to fostering strong, open relationships, which she believes are the foundation for success in events, campaigns, and personal goals. She is a proud member of the Institute of Leaders in Development’s Class of 2025, further demonstrating her dedication to professional growth and community impact. Focus on community and building strong relationships are important pillars of the BIG DEAL mission, and these values are what initially drew Carrie to the team. Today, she continues to live out these principles, helping clients achieve their goals with creativity, care, and commitment. Education: Bachelors in Music Education/Music Therapy Masters in Business Administration with Certificate in Marketing Management Cvent Event Management, Virtual Events & Hybrid events Certification Wedding Planner Certification Hubspot Social Media Marketing Certification Digital Marketer Certification: Search Marketing Certification, Content Marketing Mastery Google Analytics Academy Certification TIPS Certified Certificate in Fundraising Copywriting from the Institute for Sustainable Philanthropy Institute for Leaders in Development - Class of 2025 (May) 
Tiffany Dinsmore manager, Head of Community With over a decade of experience in professional event planning, Tiffany brings creativity and expertise to every project. Her passion for creating memorable experiences stems from her belief that the perfect blend of cuisine, beverages, music, and people creates extraordinary moments. With a degree in Hospitality and Restaurant Management, specializing in Event Planning, Tiffany successfully transitioned her event coordination skills into a dynamic marketing career at BIG DEAL Company. She thrives in the fast-paced digital landscape, continuously expanding her expertise through professional development and staying ahead of emerging trends. Her commitment to excellence and eagerness to embrace new challenges makes her a valuable asset to any project. Tiffany's dedication to continuous learning and growth is reflected in her innovative approaches to both marketing strategies and event management. Education: Internship with My Big Day (now BIG DEAL) Bachelor of Science, Hospitality and Restaurant Management Event Marketing Certification Tourism Marketing Certification TIPS Certified Tenderwise Training Complete Responsible Alcohol Sales 
Katie Patterson Director, Community Wizard Katie has worked with My Big Day since 2015. She moved from Kansas City to Fort Collins where she completed both a Bachelor's and Master's in Communication Studies at Colorado State University. Go Rams! Her work focuses on community engagement and how to help people communicate more effectively in complex contexts. When it comes to the work at BIG DEAL this is a constantly needed skill set. She has a knack for all things planning and organizing to find new, innovative ways to make all of the moving pieces for a project fit together seamlessly. Her interest in community work and event planning propelled her to join the BIG DEAL team where she has helped coordinate and market a plethora of events and projects ever since. From signature events to non-profit fundraising and the throws of the wedding season she has seen it all. Her focus today is in marketing, organizational outreach, engagement, planning, and fundraising. Education: Internship with My Big Day Bachelors in Communication Studies Masters in Communications Studies Event Marketing Certification TIPS Certified 
Sarah Biekert Manager, Marketing Maven Sarah discovered her passion for events while planning her own wedding in 2011. Since then, she has designed and executed events for life’s most meaningful milestones, with her work featured in renowned publications such as Martha Stewart Weddings, The Knot, Style Me Pretty, 100 Layer Cake, and You & Your Wedding magazine. In 2018, Sarah joined BIG DEAL Company, where she has expanded her expertise to include corporate events, nonprofit fundraisers, political campaigns, event marketing, and the company’s signature events. In addition to event planning, Sarah curates content for platforms like Facebook, Instagram, and Pinterest. She also channels her creativity into writing blogs for nonprofit organizations and small business clients. When she is not busy with work or her twin girls, she enjoys time with family and friends, hiking around Fort Collins, solving jigsaw puzzles, and binge-watching a good TV show. Sarah is thrilled to be a member of a creative, innovative team of women. Education: Bachelor of Arts in Journalism with a minor in Fashion Merchandising Tourism Marketing Certification Political Campaign Internship TIPS Certified Tenderwise Training Complete Event Marketing Certification Cvent Event Management Certification 
Lesli Tanski Director, Creative Ninja Lesli Tanski’s path has been curvy with lots of U-turns, detours, and construction. Always driven by a sense of curiosity and passion for positivity she has seen success and experienced failure and applies it to her marketing knowledge and skills. She was born and raised in Colorado and went on to receive her film degree in Vancouver, Canada followed by her undergraduate in Liberal Arts from Colorado State University. She worked as a commercial producer for Comcast Spotlight for nearly eleven years before opening a food and spirit specialty shop with her husband in downtown Fort Collins. It was through the business that she fell in love with the connection a business can create with its community whether it’s in person or online. Other notable accomplishments include a master's degree in Library Education and undergraduate studies in media studies and English. Lesli has had the fortune of growing up in a family and community that embraces creativity, love, and the common desire to constantly learn new things. Lesli’s other passions include being involved in animal advocacy, being an awesome aunt, knitting, and loving her husband and cats. In case it’s not obvious she’s a card-carrying cat lady. Education: Masters of Library Education Bachelor of Arts , Liberal Arts Film and Film Studies Degree Google Analytics Academy Certification 
Cori Hixon Manager, Event Expert Cori joined BIG DEAL after a lengthy career in education as a high school teacher and administrator. Being in the schools, Cori is used to controlled chaos and knows how to juggle many tasks while working under pressure. She applys her organization and communication skills in event management and enjoys working in a new environment beyond the classroom doors. Both Cori and her husband are natives of Fort Collins and are proud to raise their 2 daughters here as well. With deep roots in the community and a background in the arts, Cori is passionate about showcasing all that Northern Colorado has to offer. With a knack for finding creative solutions Cori is always looking for an opportunity to learn and grow. Education: PhD Educational Leadership Masters in English Yoga Alliance Teacher Certification (200h) On and Off-Premise Liquor License Crafted Leadership Certification Board Member, Canyon Concert Ballet Responsible Alcohol Sales (Off-Premise) 
Mikaela Gibson MANAGER, EVENT EXPERT Mikaela brings deep experience in strategic event planning, community relations and corporate social responsibility to The Big Deal Company. As a Certified Meeting Professional (CMP) with more than a decade in the nonprofit and corporate sectors, she thrives at the intersection of purpose and business. Mikaela has banking experience and focuses on marketing and events for the western markets. Previously, she's held various event and community relations roles at IMA Financial Group, BCD Meetings & Events and the Denver Metro Chamber of Commerce. Mikaela has planned hundreds of events—from VIP dinners and leadership retreats to conferences and city-wide volunteer activations. She's passionate about connecting mission-driven organizations with meaningful resources and corporate partners. Outside of work, she sits on the Development Committee for the Art Students League of Denver and previously served as Board Chair for Environmental Learning for Kids (ELK). Education:
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Outdoor events are no longer at the mercy of a few errant storm clouds - they now face an era defined by extreme weather threats that demand strategic foresight. Severe storms in the U.S. not only send events scrambling, but can cause injuries, fatalities, and lawsuits that climb into the tens of millions. That means event professionals must rethink everything - and at Big Deal Company, we make sure our clients never go it alone. We guide clients through every step - from scheduling to structure - our planning process is grounded in resilience. The stakes? Higher than that festival stage you just reinforced.  How Big Deal Protects Our Clients from Wild Weather Strategic Venue Selection & SchedulingWe know Colorado weather is unpredictable - snow in October, hail in June, and blazing heat in August. When scouting venues, we weigh weather patterns, accessibility, and built-in contingencies. If an outdoor space is your dream, we’ll also identify indoor backup options so your event has a seamless Plan B (and sometimes even a Plan C). Event Insurance Guidance We encourage every client to consider event insurance as a non-negotiable safeguard. Cancellation coverage, weather-related clauses, and force majeure details can make the difference between a total loss and a manageable hiccup. We walk you through options and ensure vendor contracts are flexible enough to protect your investment. Weather-Ready Infrastructure When tents, stages, or outdoor structures are part of the plan, we insist on architecturally sound, reinforced designs that can withstand unpredictable elements. Rental companies must adhere to state and local laws regarding tent weights and staking. Real-Time Weather Monitoring Event companies must occasionally shift their focus from spreadsheets and timelines to monitoring the weather. Tools such as AccuWeather, DTN, and local forecasting can help prepare for the real weather during the event - not just what was predicted two weeks ago. Tailored Hazard PreparednessFrom lightning to high winds, hail to wildfire smoke, we build in hazard-specific strategies. That includes designated shelter zones, timed vendor load-ins, and communication protocols that keep everyone- from your guests to your catering team - in the loop. Why It Matters Weather can’t be controlled, but with a solid plan in place, your event stays safe, your guests feel cared for, and your vendors have confidence in the flow of operations. At Big Deal Company, we believe that when the unexpected happens, preparedness makes the planner look like a hero - and ensures your event still delivers on joy, connection, and impact. Because after all, a storm may roll through, but with the right foresight, your event doesn’t have to be washed away.  Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest
Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC At BIG DEAL Company, we know that successful events are built on careful planning and meticulous communication. These templates save time, maintain a professional tone, and help your events stand out from the crowd. Plus, when you’re calm, cool, and organized, your clients will notice. Use our free checklist below for your next event. Free Printable: 
 Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest
Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC BIG DEAL Company spent hours scouring northern Colorado for this comprehensive list of event spaces for small private events in Loveland and Berthoud. These venues are ideal for groups of 50 or less and include flexible event spaces, restaurants with private dining rooms, and activity centers. Updated July 2025 Flexible Event Spaces in Loveland and Berthoud LOVELAND Avery's Modern Teahouse Avery’s Modern Teahouse is not only a stunning venue, but also brings awareness and inclusion to the community by providing jobs for individuals with disabilities and their families. Offers private and semi-private areas.
Backbone Special Events Center Located in west Loveland with stunning views of the Devil’s Backbone rock formation, Backbone Special Events is ideal for gatherings of fewer than 75 guests.
Candlewood Suites Loveland All-suite hotel near I-25 and Fort Collins - Loveland Airport (FNL) and downtown Loveland with meeting rooms available.
Casa Sagrada Unique venue in a renovated century-old church. The Salon and Arches rooms are ideal for small events.
Copper Falls Event Center Beautiful, secluded setting near a stream and waterfall. Well-suited to small events like micro-weddings, corporate events and retreats.
Courtyard by Marriott Loveland Barnesville Room accommodates 40 guests; The 1881 Room accommodates 10 guests
Desk Chair Workspace The Rooftop seats 40 guests; The Exchange Conference Room seats 20 guests; The Reserve Conference Room seats 10-15 guests; The Boardroom Conference Room seats 6-8 guests
Fairfield Inn & Suites Loveland Fort Collins Clean, fresh look and friendly service near shopping, restaurants, and sightseeing
FeelLove Coffee Bright, inviting space with private event options for breakfast, brunch, or lunch.
Holiday Inn Express Located just off I-25 with easy access to Fort Collins - Loveland Airport, downtown Loveland, and the Rocky Mountains.
 Maya’s Ballroom Dance Blank-slate, 2,000-square-foot event space with wooden floors
McCreery House Indoor space accommodates 30 guests, seated.
Residence Inn Loveland Longs Peak Room accommodates 20 guests; Trailridge Room accommodates 30 guests; Patio accommodates 60 guests maximum
Rialto Theater Unique venue in a renovated 1920s silent-movie theater, now equipped with modern amenities and state-of-the-art A/V.
 Sage Speakeasy & Lounge 1940s glamour meets modern mixology in an intimate, art deco setting in downtown Loveland.
Sweet Heart Winery & Event Center Experience wine country at the foot of the Colorado Rockies. The Barrel Room accommodates groups as small as 30 guests.
The HUB Cafe by Fresh Plate Flexible space both indoors and outdoors. Great for bridal showers, baby showers, birthday parties, anniversaries and more.
Towneplace Suites by Marriott Meeting Room 116 and Meeting Room 117 each accommodate 15 guests seated
Wilder-Nest Retreats Rustic, rural retreat in the Rocky Mountain foothills designed for day/night stays.
BERTHOUD Berthoud Historical Society Facilities McCarty-Fickel Historical Home and Pioneer Museum Courtyard
 Berthoud Parks Reserve pavilions and sport facilities at City of Berthoud-owned parks
Berthoud Recreation Center at Waggener Farm Outdoor pavilions, park, and indoor event rooms
Brookside Gardens High-end venue with two indoor rooms and an outdoor courtyard
TPC Colorado Indoor facility with onsite alcohol and catering available
 Restaurants With Private Party Rooms in Loveland and Berthoud LOVELAND A.K.A. Kitchen Voted best brunch in town - also serves dinner
Biaggi’s Ristorante Italiano Italian restaurant with a private dining room
Big Beaver Brewing Co. Small brewery with 16 beers on tap and a cozy taproom
The Boot Grill Private indoor room and outdoor patio available for rental in the summer
B Sweet Cupcakes Semi-private space located in back of business
Door 222 Food + Drink 400s Space accommodates 20 guests (curtained off from main dining room); private room accommodates 10
Loveland Chophouse Private dining in Roosevelt Room
Monroe’s Lounge at Best Western Plus Loveland Inn American plates with Colorado flair and craft beer
Nordy’s BBQ & Grill Top-rated BBQ restaurant with private event room
Rocky River Bar and Grille (in Embassy Suites) American pub-style restaurant
Scalzotto Italian Restaurant Italian restaurant with private dining room
Vatos Tacos + Tequila Loveland Casual taco and tequila restaurant
Verboten Brewing Barrel Room available to rent for private events (open to the public when not in use)
BERTHOUD 773 Prime at TPC Colorado Formal, upscale steakhouse with wine room available for private events
Bradfords Grub & Grog Family-friendly, modern home cooking
 Activities for Private Events in Loveland and Berthoud LOVELAND #1 Axehole Safe, fun environment for axe throwing that includes free coaching for new throwers
Axe to Grind Throwing Ideal spot for groups of varying sizes, ages, and skill sets.
Clueology Escape Rooms Customized escape rooms, by appointment only
Glowgolf Loveland Play a round of mini golf on a glow-in-the-dark indoor golf course
Loveland Laser Tag Laser tag facility with lots of amenities on-site
Metrolux 14 Theatres at Centerra Movie theater with 14 screens and lots of amenities available for private screenings
Studio Vino Enjoy wine, beer, and fizzy drinks while you paint a canvas with an instructor
The Flipside 140 Unique pinball arcade and bar in downtown Loveland
Time Emporium Escape Rooms Three action-packed, immersive escape rooms to choose from
BERTHOUD Glass of Art Paint-your-own pottery and canvas painting studio
Wildfire Community Arts Center Nonprofit community arts hub featuring classes, workshops, public events, and private event rentals.
For help planning your event and day-of coordination, book the northern Colorado experts at BIG DEAL Company. We take on the behind-the-scenes stress, so you can enjoy your event.  Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest
Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC At Big Deal Company, we’re proud to support several incredible nonprofit partners with everything from development strategy and campaign planning to event production, as well as internal and external communications. And if there’s one question we hear across the board, it’s this: “Are our fundraising events still worth it?” It’s a great question - and an important one. As fundraising trends continue to shift in a post-pandemic world, many organizations are taking a closer look at how events fit into their overall development plan. Are they bringing revenue? Are they building relationships? Or are they draining resources without delivering meaningful returns? Recently, our team member, Carrie, had the opportunity to dive deep into this topic for her capstone project that was part of her time at the Institute for Leaders in Development. She explored the transition many nonprofits are making - from transactional, event-heavy fundraising models to more transformational, relationship-forward strategies.  Why the Shift? Events have long been a go-to fundraising strategy. They create visibility, bring people together, and can be an exciting entry point for new supporters. But they also come with real challenges:
A recent White Paper by Big Deal Company on event trends in Colorado found that over 70% of event hosts reported increased expenses, and nearly 63% saw declining attendance. When the return on investment (ROI) shrinks and burnout increases, it’s time to reconsider how events fit into your fundraising mix. So….Should We Kill the Gala? Not necessarily. However, we recommend evaluating every event through a strategic lens.  During an ILD interview with Lizz Helmsen, a consultant with Carter Global - a philanthropic forward nonprofit consulting company- shared her perspective as an “event killer,” but not because she’s anti-event. Rather, she encourages nonprofits to be selective and intentional. Her framework for event evaluation includes three key criteria:
Tools for Quantifying Your Events A simple Event Evaluation Rubric can be used to review past and upcoming events. Ask yourself:
Sometimes, it’s not always about the dollars raised at the event - it’s also about the long-term return. For example, an intimate donor dinner that sparks a $25,000 multi-year gift a few months later could have a bigger impact than a large gala that breaks even. What’s Next? Make the Shift with a Plan If you’re considering shifting from large-scale events to more relationship-based fundraising, have a roadmap. Here’s what we recommend:
Don’t Forget Your Small Donors In relationship-focused fundraising, every donor matters. Small, recurring donors are often the backbone of a sustainable giving program. With the right communication and engagement strategies, they can grow into long-term supporters, advocates, and even major donors over time. Let’s Build A Smarter Strategy Together Fundraising isn’t one-size-fits-all. During her ILD journey, Carrie heard from nonprofit leaders using all kinds of models - some event-heavy, some event-free - and each one had valid reasons for their approach. The key is to be intentional, data-informed, and mission-aligned. At Big Deal Company, we’re here to help you do just that. Whether you’re planning your next signature event or rethinking your entire development calendar, we’re ready to help you ask the right questions and build a plan that works - for your mission, your team, and the community you serve.  Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.
📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC You've planned for months. You've double-checked the seating chart. You've taste-tested twelve mini desserts (for research, obviously). But now, it's go time. The doors are opening. The guests are arriving. And suddenly, panic sets in. Don't worry. BIG DEAL Company has got your back with a 1-minute sanity-saving checklist to run through right before your event begins. *Download our FREE printable checklist below. ✅ 1. Mic Check (literally) Grab that mic and say a few words. "Testing, testing!" Ensure all AV equipment is working, and have a contact name on hand in case of any issues. Have a contact name within reach just in case. ✅ 2. The Emergency Kit Band-aids, a stain-removal pen, phone chargers, breath mints, safety pins, tape, and aspirin. ✅ 3. The Who-Do-I-Call List Have a printed or digital list of key contacts, including the venue manager, caterer, DJ, florist, and magician—whoever is part of your dream team. It's a bonus if you list who's in charge of what. ✅ 4. Food Flow Check Buffet tables stocked? Appetizers ready? Water stations full? Hungry guests are guests who complain. Avoid a snackcident. ✅ 5. Bathroom Blitz It isn’t always top of mind, but check that the bathrooms are clean and stocked. The little things can make or break a guest's experience. ✅ 6. The Vibe Check Step into the space like a guest. Is the lighting set? Is music playing? Is the signage clear? If something feels off to you, it will to your guests, too. ✅ 7. Delegate and Breathe You can't be everywhere at once. Hand off the final tweaks to your trusted team or coordinator. This can be the hardest thing on your list. Take a breath and enjoy the moment. Event panic is real, but the panic doesn’t have to win. Print the below detailed list, keep it handy, and your event will run smoother than a signature cocktail being poured at an open bar. You’ve got this. 🎤 AUDIO / TECH CHECK
🧰 EMERGENCY KIT
📞 KEY CONTACTS
🍽 FOOD & DRINK
🚻 RESTROOMS
✨ ATMOSPHERE CHECK
🧘♀️ FINAL MOMENT
At BIG DEAL Company, we know that a great event isn't just about logistics—it's about creating an experience your clients will rave about. From concept to execution, our full-service marketing and event planning team can take your event from good to unforgettable. Let's make your next event a BIG DEAL! *****FREE Printable*****
 Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.
📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC Real Talk on AI in Event Planning As an event planning and marketing business committed to staying at the forefront of industry trends, Big Deal Company has spent a lot of time analyzing the use of AI in all of our work. New tools? New trends? We are all about it! But sometimes, it is helpful to hit the pause button, particularly when it comes to AI. Don’t get us wrong - AI has some amazing uses. It can streamline a schedule, crunch data like a champ, and it is a helpful tool in brainstorming creative ideas and jumping off points. But when it comes to planning real-life events with real-life logistics (and budgets!).... Let’s just say there are some major reality checks happening. When AI Inspo Gets Out of Hand Let’s start with what’s driving planners and creatives a little nuts these days. Clients are coming in with AI-generated “inspo” pics that oftentimes look like they were ripped straight from a sci-fi fantasy - literally impossible to pull off. We’re talking about extravagant chandeliers hanging from glass ceilings, flower walls defying gravity, hair that could only exist in a wind-free world. Wedding planners, stylists, and even plastic surgeons are all saying the same thing: AI is warping expectations, and it’s putting professionals in a tough spot. One wedding consultant told The Washington Post she lost a five-figure gig just for saying, “Hey, maybe the Met Gala look isn’t in your $10K budget.” Ouch.  AI Can Be Smart - But It’s Not Creative Like a Human AI is a powerful tool for streamlining schedules and analyzing data - but it doesn’t get the vibe or vision of an event the way humans do. An AI tool might say, “Great, let’s do a Gatsby-themed party,” without realizing that you’ve already had three Gatsby parties in your circle this year - and everyone’s over it. Events aren’t just schedules and color palettes - they’re emotions, energy, and connection. And you need humans to truly get that. AI-generated ideas often result in uninspiring and generic event themes, missing the emotional resonance that human planners provide. Misinformation is a Real Risk Another AI issue? AI sometimes just makes stuff up. These are often called “hallucinations,” and they’re a big deal in event planning. Imagine putting the wrong location on invites or promising a feature that doesn’t even exist - just because AI spit it out. One wrong detail and you’re dealing with big chaos on the big day. For example, we ran event information for one of our clients through a design app’s AI feature to create an event poster, and this is what it spit out:  The AI-description it provided for the poster read: “A vibrant poster announcing a book release party for 'Brewed at Altitude' hosted by Mulberry Max on May 3rd. The design features a stylized illustration of a mountain range with a steaming mug of beer superimposed, set against a backdrop of sunset hues. The text ‘Brewed at Altitude Book Release Party’ is prominently displayed in a bold, elegant serif font, with supporting text detailing the event: a lecture by Colorado historians and authors and local brewery tastings. The overall style is clean, modern, and visually appealing, incorporating elements of vintage poster design.” A steaming mug of beer? Misspelling? Yikes! However, on a serious note, AI missed the boat on date, time, and location. Some of that is in the design, but it is not very clear and certainly not on brand. Let’s Talk About Data Privacy (Because It’s a Big Deal at Big Events) Like we’ve already said - AI can help support large projects, whipping up personalized itineraries, automating customer service, and even generating slick marketing designs with a few pitfalls (reread that last section). However, we can’t ignore the elephant in the ballroom: data privacy. When you’re planning large-scale conferences or corporate events, you’re collecting a lot of attendee data - everything from dietary restrictions to session behavior to professional affiliations. That’s a goldmine of information - and a massive responsibility to safeguard. Real talk: The moment you feed that data into an AI tool, you’ve got to ask some serious questions. Who else can access it? Where is it stored? How is it used? And are you absolutely sure it’s secure? Real tip: Don’t input sensitive information into just any AI app - especially not public ones. And when using tools like ChatGPT for creative stuff, keep your prompts super generic. That marketing headline? Go ahead. Internal attendee data or budget details? Steer clear. If you’re managing a big event, think of AI as a helpful assistant. Great at sorting information and handling tasks - but not someone you hand the keys to the vault. Protect your attendees. Protect your organization. And be smart about how you use the technology. It’s Not Cheap Either AI is not always the budget-friendly solution it’s hyped up to be. There are a lot of free or low-cost AI tools floating around, but when you’re looking at scalable, secure, and truly effective AI for event planning - especially for corporate meetings and conferences - you’re entering serious investment territory. For example, custom AI-powered event apps. Between development, software licenses, integrations, testing, and ongoing maintenance, you could easily be looking at a $25,000 - $50,000 price tag. That’s before you even account for team training, cybersecurity compliance, or system upgrades. Ouch! The big takeaway? AI can definitely be powerful, but it’s not plug-and-play on a shoestring budget. You need a solid strategy and wallet to make it work without compromising on security, creativity, or control. Take it from our 3-handed AI generated team member below.  The Bottom Line: Keep It Real At Big Deal Company, we love innovation. But we also love reality. While AI can be super helpful behind the scenes, it’s not ready to take over event planning yet. Your dream day, launch party, or corporate bash deserves ideas that are doable, creative, and crafted by professionals who get it. So - bring the AI inspo if you want - we’ll help you filter it through what is actually possible. Because when it comes to planning an unforgettable event, the human touch still wins every time. Want to see some fantastic human-created events in action? Visit our website and see how Big Deal Company can make your event dreams come true. You can stay on top of all of the latest event trends and local event calendars by signing up for our monthly newsletter. You can also find us on Facebook, Instagram, LinkedIn, and YouTube. Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.
📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC BIG DEAL Company was happy to offer support for this large conference offered to all Northern Colorado Realtors by BizWest. Below are the deliverables as a result of months of planning!   Thank you to all of the sponsors, speakers and vendors who made this event possible!  Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.
📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC As technology continues to revolutionize the events industry, 2025 is shaping up to be a transformative year for business events. Event planners, exhibitors, and attendees are embracing innovations that enhance engagement, improve event efficiency, and create unforgettable experiences for participants.  At BIG DEAL Company, we specialize in planning and executing business events of all sizes, staying ahead of the curve to bring our clients the latest trends. Here’s what’s shaping the future of business events in 2025: Immersive Event Experiences Augmented reality (AR) and virtual reality (VR) are revolutionizing how attendees interact with exhibitors and speakers. Virtual showrooms, immersive product demos, and 360-degree event experiences will become standard, helping businesses showcase their offerings in innovative ways. Augmented reality glasses can enhance presentations or displays, provide real-time translation, or assist with navigation around the event. Heads-Up Display glasses show notifications, schedules, or other information for a hands-free experience.  Wearable Technology Wearable technology boosts augmented-reality and hands-free guest experiences, so participants can be hands-on and fully immersed in presentations or exhibitions. They also have practical purposes, like increased event efficiency and security and increased accessibility for all guests. Trending wearables include: Smart badges
If you’re shopping for venues, keep in mind that A/V basics have changed. Beyond the hardware, an event-ready venue in 2025 must have accessibility features and on-site technical support for a smooth event. In the graphic below, our team has outlined the “bare-bones” A/V basics a venue must have for consideration for one of our client events.  Sustainability and Green Tech Solutions We wrote about sustainable event planning in our lists of predicted event trends for 2023 and 2024, and it remains a top priority for 2025. Digital event materials and energy-efficient venue solutions will become standard. Technologies like carbon footprint-tracking apps are gaining popularity, and eco-friendly event logistics (like zero-waste catering and sustainable booth designs) will take priority. Check out our other articles about event sustainability: Eco-Friendly Products for Your Next Event, Sustainable Event Practices: Small Changes that Make a Big Difference, and Eco-Friendly Event Planning: How Big Deal Company Leads the Way.  Hybrid and Metaverse Events Hybrid events—blending in-person and virtual participation—will continue evolving, with more immersive digital venues. Analysts predict the rise of metaverse technology will allow companies to host trade shows and conferences in entirely virtual spaces, expanding accessibility and audience reach. IoT Integration The Internet of Things (IoT) is making venues smarter. AI-powered lighting, temperature controls, and real-time crowd monitoring enhance attendee comfort and security. Wearable tech, such as smart badges and wristbands, will streamline check-ins, track engagement, and facilitate networking. AI-Powered Personalization Artificial intelligence, combined with human brainpower, is making events more tailored than ever before. AI-driven platforms analyze attendee data to provide personalized agendas, networking recommendations, and content suggestions. Analysts predict chatbots and virtual assistants will play a bigger role in events, offering real-time support and event guidance. BIG DEAL Company integrates the latest event tech trends on your terms, within your budget, to deliver exceptional conferences, retreats, and trade shows. Whether you’re planning an intimate corporate gathering or a large-scale industry expo, our expertise ensures your event is engaging, seamless, and future-ready. Ready to embrace the future of business events? Contact us today to start planning your next gathering! For business marketing and event news and tips, follow BIG DEAL Company on Facebook, Instagram, and Pinterest. Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.
📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC  Planning an event is like playing Jenga. Every piece holds another piece up and when they line up it’s perfect. The venue is one of the biggest pieces that can balance out and save other pieces from falling. But what exactly makes a venue perfect for your event? For corporate meetings, weddings, or charity galas, these top 10 venue must-haves will help you lock in success! 1. Location, Location, Location The first rule of real estate applies to event venues too. Choose a spot that’s easy to find, close to public transport, and has ample parking. Bonus points if it’s in a trendy neighborhood that guests will be excited to visit. BDC Pro Tip: Check out the surrounding area for restaurants, hotels, and attractions to keep your guests entertained before and after the event. 2. The Right Atmosphere Your venue sets the tone for the entire event. A rustic barn might not scream "corporate excellence," just as a sterile boardroom won’t fit a whimsical wedding. BDC Pro Tip: Consider the vibe you’re going for. Does the venue enhance your theme, or will you need to spend time and money transforming it? 3. Flexibility with Layouts A great venue offers flexibility. You should be able to arrange seating, stages, and dance floors to fit your needs. No one wants to be stuck in a venue that’s rigid about floor plans. Some venues even charge extra if you move around too much furniture, so ask ahead of time. BDC Pro Tip: Ask if the venue has movable walls, customizable lighting, and various furniture options to help bring your vision to life. 4. Tech-Savvy Amenities In today’s world, tech can make or break an event. Look for venues with strong Wi-Fi, AV equipment, and enough power outlets to keep your tech-savvy attendees happy. It’s especially nice if they have a specific contact who will be on hand to help with any last-minute questions. BDC Pro Tip: Test the Wi-Fi strength before booking—especially if you’re planning a hybrid event, live-streaming, or digital ticket check-in. 5. A Dedicated Point of Contact A venue with a dedicated event coordinator is a game-changer. They know the ins and outs of the space and can troubleshoot problems before you even realize they exist. BDC Pro Tip: Build a relationship with this person. Their insider knowledge can save you time, money, and headaches. 6. Catering Options That Wow Let’s face it—food is a highlight of any event. Your venue should either have a top-notch catering team or allow you to bring in your own caterer. BDC Pro Tip: Ask about menu customization and dietary accommodations. A gluten-free option here and a vegan dish there can make all the difference for guests. 7. Adequate Restrooms (Yes, Really!) It’s not glamorous, but restroom availability is crucial. No one wants long bathroom lines at a formal event. BDC Pro Tip: Make sure the restrooms are clean, well-stocked, and easily accessible. If the venue has attendants to maintain them during the event, even better! 8. Ample Parking (or Easy Transport Options) Guests should feel relaxed when they arrive—not stressed from circling the block for parking. If parking is limited, ensure there are clear alternatives, like ride-share drop-off zones. BDC Pro Tip: If the venue is in a busy area, consider arranging a shuttle service to make transportation seamless. 9. Accessibility for All Your venue should be welcoming to everyone, including those with disabilities. Check for ramps, elevators, and accessible restrooms. BDC Pro Tip: Don’t forget about acoustics for guests with hearing difficulties and clear signage for those who might need assistance navigating the space. 10. Backup Plans (Because Life Happens) Even the best-planned events can hit a snag. Whether it’s a sudden rainstorm or a tech failure, your venue should have contingency plans. BDC Pro Tip: Ask about indoor/outdoor options, generator backups, and on-call staff to handle unexpected hiccups. Choosing the right venue can feel overwhelming, but focusing on these must-haves will make your decision easier—and your event more successful.  Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.
📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC |
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My Big Day dba Big Deal Company 2006-2025 www.BigDealCompany.com www.MyBigDayCompany.com
970-613-1455 or 303-886-3068 EMAIL US
We serve the entire Front Range; Denver, Southern Wyoming, the CO Mountains, and Northern Colorado: Loveland, Fort Collins, Greeley, Windsor, Berthoud, Estes Park, Lyons, Longmont, Boulder, Wellington, Johnstown, Evans, Severance, Timnath, Mead, Frederick, Firestone, Milliken
*All content produced by My Big Day; DBA Big Deal Company, including websites, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC.
