Sustainable Event Practices: Small Changes That Make a Big Difference; 10 Top Tips In recent years, there has been a growing awareness of the environmental impact of events and gatherings. From conferences to weddings, our BIG DEAL clients are seeking ways to make their gatherings more sustainable. Fortunately, there are plenty of simple yet effective practices you can adopt to reduce your event’s carbon footprint. Here are 10 easy sustainable event practices that you can implement to minimize environmental impact without compromising on the quality of your event. Digital Invitations E-invites’ moment started long before the recent push for green events. Convenient and cost-effective, digital invitations reduce waste and mailbox clutter. Not only do digital invitations significantly reduce paper waste, digital platforms allow for easier RSVP tracking and communication with guests. Venue Selection When shopping for venues, prioritize venues that have sustainability initiatives in place. Look for venues with LEED certification, renewable energy sources, or a commitment to waste reduction. By supporting sustainable venues, you're contributing to a larger movement towards environmental responsibility. Reusable Decorations Instead of purchasing disposable decorations, opt for reusable options that can be used for future events or repurposed in other ways. At BIG DEAL, we invite clients to “shop” our stock of complimentary rental decor items. Potted plants that can be sent home with guests or auctioned off, fabric banners, or LED lighting to create a festive atmosphere without generating unnecessary waste. Green Transportation When venue shopping, consider proximity to your public transportation options and minimize the distance guests will travel to attend. Encourage attendees to carpool, use public transportation, or bike to your event. Offer incentives such as preferred parking for carpoolers or bike racks for cyclists. By reducing the number of vehicles on the road, you'll decrease carbon emissions and promote sustainable transportation alternatives. Zero Waste Catering Work with catering companies that specialize in zero-waste practices. Opt for locally sourced, organic foods and beverages, and ensure that all serving materials are compostable or recyclable. By minimizing food waste and single-use plastics, you'll significantly reduce your event's environmental footprint. Provide Plant-Based Food Options Using plant-based catering for events can significantly reduce the environmental impact by lowering greenhouse gas emissions associated with animal agriculture and minimizing water usage compared to traditional meat-based menus. Vegetarian and vegan guests appreciate having options to choose from at events, where they sometimes feel excluded. Waste Disposal Stations Set up clearly labeled recycling and compost bins throughout your event space to encourage proper waste disposal. Work with your venue or waste management company to ensure that waste is sorted correctly and diverted from landfills whenever possible. Donate Leftovers Coordinate with a local food bank or shelter to donate any leftover food from the event rather than letting it go to waste. Leftover decor can be reused at future events or auctioned off or sent home with guests to use and display at home. Local nursing homes and hospitals often appreciate donations of floral arrangements or live plants. Sustainable Swag If your event involves gift bags or other giveaways, opt for recycled, recyclable, and reusable items. Ideas we’ve used include:
End-to-End Mobile Solutions By leveraging mobile apps for event planning, registration, and communication, organizers can eliminate the need for paper-based processes, such as printed agendas and tickets, thus reducing paper waste. Mobile apps can also streamline logistics, allowing attendees to access event information, schedules, and updates in real-time, minimizing the need for printed materials and physical signage. Additionally, mobile ticketing and check-in solutions can streamline entry processes, reducing queuing times and minimizing the use of paper tickets or wristbands. By implementing these 10 easy sustainable event practices, you can significantly reduce the environmental impact of your gatherings while creating memorable experiences for attendees – and even saving money. Whether you're planning a corporate conference, wedding, or community fundraiser, small changes can add up to make a big difference. BIG DEAL Company looks forward to working together to promote sustainability in the events industry and pave the way for a greener future. Free downloadable:
Does this article interest you? Reach out to BIG DEAL Company. For more industry tips and ideas, follow BIG DEAL Company on LinkedIn, YouTube, Facebook, Instagram, and Pinterest.
As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns! BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC
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Understanding Event Attendees Through Their Values
As event planners and marketers, one of our primary goals is to connect with our audiences on a deeper level. Traditionally, we’ve relied on demographic data such as age, gender, location, and income to understand attendees and help design experiences tailored to their needs. However, there is a revolutionary new approach called Valuegraphics that is changing the way we perceive our audiences by focusing on shared values rather than traditional demographics. What are Value Graphics? is a concept designed to shift the focus from surface-level demographics to the varied core values that drive human behavior. This term was coined by researcher David Allison, who has spent years studying how values influence human decisions. His work emphasizes understanding what truly matters to people, what motivates them, and how their values typically shape their choices. By identifying shared values within a target audience, event planners and marketers can create experiences and promote products that resonate with them on a profound level. Why Focus on Values? Focusing on an audience’s shared values can help build deeper connections. This connection goes beyond just meeting basic needs - it can create a sense of belonging and understanding that encourages long-term loyalty. Understanding attendees’ values also allows planners and event curators to design experiences that align with what they care about most. Whether it’s an event, fundraiser, or company culture initiative, focusing on values leads to more impactful and memorable interactions. It can also lead to increased and more meaningful engagement. When people feel that their values are recognized and respected, they are more likely to engage with the event or brand. This can lead to higher attendance rates, more enthusiastic participation, and stronger relationships overall. Values - Implications for Event Planning and Beyond Valuegraphics offers a transformative approach to event planning and other initiatives by focusing on the values that drive attendees’ behavior.
A Positive Impact for Business and Beyond
By shifting our focus from traditional demographics to values, we can create a positive impact for both businesses and the world at large. When we focus on what truly matters to people, we can foster deeper connections, drive meaningful change, and create experiences that leave a lasting impression. Utilizing Valuegraphics in event planning and marketing campaigns can raise the bar - creating elevated events and new ways to engage with audiences. It’s a simple but transformative shift that can lead to greater success and fulfillment for all involved! Want to see how Valuegraphics can help elevate your next event? Contact our team of event professionals - we will walk your business through the entire process. Let us help bring joy and lasting success to your job today: https://www.bigdealcompany.com/ Download our free printable below.
Does this article interest you? Reach out to BIG DEAL Company. For more industry tips and ideas, follow BIG DEAL Company on Facebook, Instagram, and Pinterest.
As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC Planning an event – whether it's a corporate conference, a fundraiser, or a personal celebration – requires attention to detail, expert coordination, and quick problem-solving. Hiring a skilled and experienced event planner can be the key to transforming your vision into a seamless and memorable reality, saving you time and money. However, not all event planners are created equal. We’ve seen it before – and our team has even been called in last-minute to fix events that have gone off track. In this blog, we'll explore some essential steps to help you make an informed decision. Short on time? Download our “How to Carefully Choose an Event Planner” cheat sheet.
Research Utilize online platforms, recommendations from colleagues, and reviews to create a shortlist of professionals with a proven track record. Look for planners who have experience in organizing events similar to yours and have positive testimonials from satisfied clients. Consider factors such as the number and scale of events they have organized, the types of events they specialize in, and their familiarity with your event's specific requirements. Check References Dig deeper into the experience and expertise of each potential event planner on your shortlist. Request and check references from past clients to gain a better understanding of the event planner's reliability and professionalism. Honest feedback from those who have previously worked with the planner can provide valuable insights into their communication skills, ability to handle challenges, and overall performance. Look for Creativity and Innovation Events require a creative touch to stand out and leave a lasting impression. Evaluate the event planner's creativity by reviewing their portfolio and asking about unique solutions they've implemented in the past. A planner with a flair for innovation can bring fresh ideas to the table and elevate the overall experience of your event. Our team excels in this area – creativity, originality, and flexibility allowed us to grow our events business when the pandemic hit, while others scaled back. A seasoned event planner like BIG DEAL Company will bring valuable insights and problem-solving skills to the table. Communication Skills Effective communication is paramount in event planning. Assess the event planner's communication skills, responsiveness, and ability to understand and articulate your vision. Clear and open communication fosters a collaborative relationship, ensuring that everyone is on the same page throughout the planning process. Emergencies will arise, so an attentive planner who responds promptly is a must. Transparency and Integrity Choose an event planner who operates with transparency and integrity. This includes providing detailed contracts, outlining fees and expenses clearly, having direct conversations about expectations, and being honest about potential challenges or limitations. A trustworthy event planner will draw on their experience to prioritize your best interests and ensure a successful event. Your choice of event planner can significantly impact the success of your event. Remember, a well-chosen event planner not only executes logistical details but also adds a touch of magic to create an unforgettable experience for you and your guests – this is our favorite part! Download our How to Carefully Choose an Event Planner cheat sheet for reference as you navigate the event planner selection process. Looking for fresh recommendations and new relationships? Reach out to BIG DEAL Company. For more industry tips and ideas, follow BIG DEAL Company on Facebook, Instagram, and Pinterest.
As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC Teamwork activities at the office are like the secret sauce for a cool work vibe. They're not just about bonding but also building trust and friendships among team and workmates. These activities make talking and working together easier, breaking down those boring office walls. Plus, they add a dose of fun and challenge that pumps up everyone's motivation and chills out the stress levels. It's not just about games; these activities help you figure out what you're good at and where you might need a hand. They're like the spark for creativity and problem-solving, making work a bit more exciting. Overall, these team gigs make the office a cool place to be, keeping everyone happy and attracting top talent. Check out these quick, five-minute activities that have lasting effects. (and download our free printable) Quick and Easy Get to Know Each Other Activities: The Easiest of Easy: At the beginning of a meeting, ask team members to share one word that describes how they're feeling that day. This simple exercise helps team members connect on an emotional level, promoting empathy and understanding. Two Truths and a Lie: Encourage team members to share three statements about themselves – two truths and one lie. The rest of the team must guess which statement is the lie. This activity promotes openness and helps team members get to know each other on a personal level, fostering trust and understanding. Network Blitz: Set up a series of quick one-on-one conversations between team members. This rapid exchange of information helps break down communication barriers, encourages networking, and facilitates stronger connections among team members. Building an Attitude of Teamwork Activities ‘Building’ Relationships: Provide teams with spaghetti, tape, and a marshmallow. The goal is to build the tallest freestanding structure with the marshmallow on top. This activity promotes teamwork, creativity, and problem-solving skills. Team Puzzle: Distribute pieces of a jigsaw puzzle to each team member. The team must work together to assemble the puzzle. This activity emphasizes collaboration, communication, and the importance of each team member's contribution. Office Scavenger Hunt: Teams work together to find or complete items on a provided list within a set time frame, encouraging creativity and interaction. The activity concludes with a debrief to discuss experiences and celebrate achievements. Investing time and effort in team-building is not just about having fun; it's about cultivating relationships that positively impact productivity, retention, and overall happiness within the workplace. These activities can serve as tools to create that cohesive and high-performing team every business needs to be successful. Download the FREE printable below
As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC Time for a Website Health Check It's the face of your business - is it healthy? Use our free printable checklist (below) to evaluate your website. Too busy? Hire BIG DEAL to do it for you! The ‘health’ of your website is a crucial part of getting the word out about your business or organization. It serves as your digital storefront and often represents the first point of contact with potential customers, donors, or partners. An updated website reflects professionalism, reliability, and relevance AND is more likely to rank higher in search engine results, enhancing online visibility. By creating an engaging, user-friendly, and current online experience, you will be better prepared to stand out in today's digital landscape. Here are a few checks BIG DEAL Company recommends doing quarterly, biannually, or yearly. Enjoy our free printable with an itemized list of how to review your website's health!
When you travel there are all of the little things not to forget. You’ll need shampoo, toothpaste, and clean underwear (as Mother always says). But what about money to tip? Planning for tips is often overlooked and it can be complicated to navigate who to tip and how much. Fear not! BIG DEAL Company is here to save the day. Click below to download our free hotel tipping cheat sheet.
As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC Important Questions to Ask Event Vendors Before Hiring Them Planning an event can be a daunting task, but it doesn't have to be. By doing your research and asking the right questions, you can find the perfect vendors to help you create the event of your dreams. BIG DEAL Company has been in the events business for over 17 years. We have seen and worked with our fair share of professional event companies and vendors. We have compiled a list of important questions to ask before you sign your name on the dotted line of any event contract. These questions will help you get to know the vendor, their experience, and their rates. They will also help you determine if the vendor is a good fit for your event. Scroll down to the end of this blog for a special surprise - a downloadable questionnaire that you can use when you’re shopping for your event vendor team! Availability
Experience & Expertise
Services & Packages
Pricing & Payment
Event Coordination
Staffing
Insurance & Permits
Contracts & Agreements
Venue Requirements
Additional Services
Previous Events & Portfolios
Communication
Asking the right questions to potential event vendors is essential to ensuring that your event is a success. By taking the time to get to know each vendor and their capabilities, you can be confident that you are choosing the best possible partners for your event. To make things even easier for you, we have created a special FREE downloadable questionnaire that you can use to ask potential event vendors. This questionnaire includes all of the topics that we have discussed in this blog, as well as some additional questions that you may find helpful.
We hope that this blog has been helpful and that you will find the questionnaire to be a valuable resource. Thank you for reading! For more event planning tips and to see examples of our work, please follow us on social media: Facebook, Instagram, LinkedIn, Youtube, and Pinterest. As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Thank you to Dick's Photography for capturing headshots as our gift to our fellow business professionals at the BIG DEAL Company Ribbon Cutting and Open House event! Guests who attended received an email with the link to download photos. Thank you to all who attended and celebrated our new chapter! As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Whether you’re planning a small family get-together, a medium work team event, or a large wedding extravaganza, finding the tent size that’s just right can be daunting. We’re here to simplify the process. Enjoy these tips and considerations for your next tent event. Size of the Venue This seems simple enough but is often overlooked. You’ll need space that accommodates not only the square footage of your tent but also room for the tent staking and space to allow your guests to move in and out safely. Number of Guests Nobody wants to have to sit on the lap of their neighbor while watching the bride and groom dance. Keep your guest list in mind when selecting the right size tent. When in doubt, go for the larger size just in case. Location and Weather You’ve spent a lot of time planning your event, don’t let mother nature be your first and last guest. Should the weather turn stormy will there be room for everyone to stay dry? Is it a particularly windy area that might call for extra tent staking? Consider the time of year and location and plan ahead when selecting your tent. The Vision It’s your party and it should have your flair. Whether this means twinkle lights, classic place settings, and roses or a DJ booth, dance floor, and disco ball your vision matters. Most tent rental companies can accommodate an array of requests if you ask. Feeding the Masses Factor in space for feeding your guests. If you’re serving buffet style you’ll need room for long tables, for sit-down you’ll need tables to seat the eaters. Consider where the food will be held and served and be sure to accommodate both the guests and the food providers. Even if you’re just planning snacks and a bar, put aside space. Final Considerations You’ve done it…you have your venue, guest list, and menu set. What are some last-minute space takers to consider?
Your party is important, and the tent is often the heart of the event so size appropriately. Remember that Big Deal Company is a click away to help make your event a big success. Download our FREE Tent Sizing Cheat Sheet that will give you the approximate tent size for the number of guests you are hosting and scenarios to consider!
As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Research shows that 75% of companies have rebranded since 2020 (this could be anything from logo updates to branding colors and fonts to messaging - or the works!) Most businesses rebrand every 7-10 years (depending on the industry). Even a logo update should take place about every 10 years. With this, BIG DEAL has put together the 6 Considerations You Need For A Company Rebrand. Need help with a logo refresh? Tagline, catch phrase, or image modification? Perhaps an event refresh? We are here to help! Below is a free downloadable tip sheet.
As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us |
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