In the bustling world of event planning and marketing, we find success often hinges on our ability to collaborate and connect, which is why we’ve created meaningful partnerships with local businesses and nonprofits that not only elevate our events but enrich our community as a whole. Here’s a closer look at some of the partnerships BIG DEAL Company values and why these organizations are standouts in our industry.

​Embassy Suites Conference Center
Conveniently located on I-25 and 10 minutes from downtown Loveland, Embassy Suites has lovely staff to customize your meeting or event. The John Q. Hammons Conference Center offers over 58,000 square feet of event space with ample parking.
 
The Ranch Events Complex/Blue FCU Arena
The largest events complex in northern Colorado, with over 240 hours of indoor/outdoor space, features the indoor, 6,800-seat Blue FCU Arena, ideal for national conferences and presentations.
 
The Lincoln Center
Situated in the heart of Fort Collins, The Lincoln Center is the premier multi-venue performing and visual arts center in Northern Colorado. The Lincoln Center is also ideal for fundraisers and corporate events, with multiple spaces to choose from and flexible options for catering and bartending.
 
Casa Sagrada
Casa Sagrada is an enchanting boutique venue in Loveland – a 6,000 square-foot 20th-century church that has been renovated for modern events. Popular events include weddings, meetings, and parties.
 
Gaylord Rockies Resort & Convention Center
Standing at the edge of the Front Range, Gaylord Rockies is a massive resort boasting more than 500,000 square feet of flexible meeting space, over 1,400 guest rooms and a three-acre water park. Seemingly never-ending amenities offer something for everyone, no matter the event.

Colorado State University
Fort Collins’ CSU campus has you covered for events with over 100,000 square feet of venues and more than 20,000 continuous square feet of meeting space. This is a popular destination for conferences and nonprofit events, with extensive A/V technology available in a modern, innovative setting.
 
Future Legends Events Complex
An hour north of Denver, Future Legends is Colorado’s elite sports and event facility, boasting a professional stadium, multiple baseball diamonds, multi-purpose fields, indoor dome arena, lodging, retail, and more.
 
University of Northern Colorado
This small university is a northern Weld County hub for events, with a wide variety of meeting spaces available at the Campus Commons and University Center. Rooms can accommodate anywhere from 8 guests to 960.
 
The Lyric
The Lyric Cinema Cafe is a locally owned, independent movie theater and event space that features musical and cultural events. This one-of-a-kind Fort Collins gem accommodates all kinds of indoor and outdoor events with a full bar and restaurant onsite but plenty of vendor flexibility, too.
 
Dreams & Dragonflies Event Center
Located on the Cito family farm, this event center offers a rustic barn with views of the Rockies just one mile from I-25 in Johnstown. Trees, flowers, and open space create the perfect backdrop for your celebration. Bonus: You can bring your own caterer and alcohol!
 
FLEXX Productions
From fundraising galas and corporate events to weddings and parties, FLEXX has what you need for a memorable event. For the best collection of beautiful, clean and durable tents and structure tents combined with our experienced staff, we've got you covered.

Primary Event Rentals
Primary Event Rentals offers some of Colorado’s most diverse event rental services and items including tents, standard furnishings, luxury lounge furniture, decor, and more. This dedicated team goes above and beyond to make our clients’ events magical.
 
Suit & Tie DJs
BIG DEAL Company recommends Suit & Tie to all of our clients looking for DJs. They bring high-energy professionalism and fun to celebrations large and small, and are reliable and affordable.
 
Fresh Plate Catering
Tracy with Fresh Plate Catering brings fresh, vibrant food served with uncompromising precision to Northern Colorado and Denver. Fresh Plate works with events large and small to make your menu come to life.

At the Table
At the Table NoCo is a local nonprofit bringing women together for conversations about things that impact our community: from how to give wisely to nonprofits to understanding local composting and recycling.
 
NOCO Women in Business
NoCo Women in Business is a community organization that empowers local female entrepreneurs to find authentic connection while building their businesses. NoCo WIB provides solutions and resources for local entrepreneurs to start or scale their business.
 
The Socialites Club
The Socialites Club is a lifestyle and social club made up of like-minded women of all ages who share a passion for the best things in life. They are spirit lifters who appreciate girlfriends, fine dining, fabulous shoes, and a cocktail or two.
 
Visit Loveland
Visit Loveland is the tourism marketing/events committee for Loveland, Colorado, providing tourism and visitor information to travelers and promoting small businesses and local events.
 
Visit Fort Collins
Visit Fort Collins is the tourism committee and official visitor information source for Fort Collins, Colorado. VFC promotes local events and small businesses to locals and visitors alike.
 

Loveland Chamber of Commerce
The Loveland Chamber of Commerce supports small businesses in the city by encouraging networking, promoting businesses and events, providing free or low-cost classes to business owners, and addressing sustainability needs in the community.
 
BIG DEAL Company’s partnerships with local businesses and nonprofits are symbiotic, driving growth, innovation, and community well-being. We nurture these connections because we believe they set a high standard for what can be achieved through collaborative efforts – proving that when we work together, we create something truly extraordinary.
 
Looking for fresh recommendations and new relationships? Reach out to BIG DEAL Company. For more industry tips and ideas, follow BIG DEAL Company on Facebook, Instagram, and Pinterest.

As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns! 
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do.
​As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too!

Contact BIG DEAL Company
​​*** Bringing Joy to the Job ***
Phone: 970-613-1455  or  303-886-3068
Email Us
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BIG DEAL Company, along with our vendor partners, were happy to help one of our Denver clients with a private request to plan their daughter's themed baby shower. 
--Here Comes The Son--
Mom and dad to be were surrounded with love, gifts, games and well wishes by all of their friends and family. 
Theme colors: Eggshell, Orange, Baby Blue, White, Turquoise, Golden Yellow
Event Rentals: Primary Event Rentals
Balloon Art: Dreams by Design
Event Planning/Décor: BIG DEAL Company

Event theme inspiration below:

BIG DEAL Company was honored to celebrate with wedding of Will & Mellissa in Windsor, CO. This beautiful backyard celebration was perfect! Close friends and family, happy  inspirational signs that reflect Mellissa's whimsical and sweet personality, and wildflowers everywhere!

Thank you to the following event vendors for supporting this lovely couple and their beautiful love:
--Rentals:  Flexx Productions
--Photos:  Photography by Jewels
--Catering:  Backyard Bird
-- Flowers:   Bouquets Your Way
-- Music:  String Quartet Con Brio
-- Planning:  BIG DEAL Company

Choosing the right vendors is crucial for any event, and it’s even more important when you’re choosing vendors to partner with your venue. Here are our BIG DEAL Company team’s essential tips for venues looking to contract with vendors that will help ensure seamless and successful events.
 
Short on time? Download our short-and-sweet “cheat sheet.” 

​Before reaching out to any vendors, take time to consider your needs and expectations. Brainstorm services that would be helpful to your clients and that would enhance your venue offerings. Have a clear vision before initiating conversations with vendors.
 
Research potential vendors in your area. Read reviews and check portfolios before reaching out – this background knowledge also prepares you in the event a vendor initiates a partnership conversation with you.

​Check References
 Contact past clients of the vendors you're considering. Ask about their experiences, the vendor's reliability, and how well they handled challenges. This will give you valuable insights into the vendor's professionalism and ability to deliver under various circumstances. Online reviews are a good starting point.
 
Verify Licenses and Permits
 Ensure that all selected vendors have the necessary licenses and insurance coverage. This is especially important for vendors providing services such as catering, audio-visual support, and transportation. It protects both parties in case of any unforeseen incidents. Double-check that licenses and permits meet not only industry, but local, standards.
 
Review Portfolios and Samples
 Examine potential vendor portfolios to assess the quality and style. Make sure their work aligns with your vision and the standards of your venue/clients. You might even attend vendor showcases and trade shows or request a private demo for services like entertainment.
 
Communication and Responsiveness
 Establish open and clear communication from the beginning. Evaluate how promptly vendors respond to your inquiries. Effective communication is crucial for successful collaboration and helps prevent misunderstandings. Establishing strong relationships with reliable vendors can be mutually beneficial.
 
Contractual Agreements/Negotiation
 Review contracts meticulously. Ensure all terms, conditions, and services are clearly outlined. Pay attention to payment schedules, payment methods, cancellation policies, and any other additional costs. A well-written contract protects both parties and minimizes the risk of misunderstandings.
 
While negotiating terms and prices is common, be fair and realistic in negotiations – the ultimate goal is a partnership that benefits the venue and vendor.
 
Main Point of Contact
 Clearly define who your main point of contact will be, their contact information, and emergency details should they not be able to follow through on their work. Choose a main point of contact with decision-making rights and who passes your evaluation of responsiveness.
 
Remember to regularly review and update your vendor recommendations to stay competitive and meet the evolving needs of your clients.
 
Download our Cheat Sheet for Venues Contracting Vendors and keep it handy as you navigate the partnership process.

​Looking for fresh recommendations and new relationships? Reach out to BIG DEAL Company. For more industry tips and ideas, follow BIG DEAL Company on Facebook, Instagram, and Pinterest.

BIG DEAL Company loves celebrating love and we LOVE working with the Harrison family! Long time clients and friends, we were thrilled to celebrate Jackson and his bride, Kelly on a sunny September day. Longhorn cattle, impeccable floral accents by Wild Posies, perfectly paired menu by Fresh Plate Catering, rentals from Primary Events and Event Rents to compliment the already picturesque setting and barn with rustic accents--- the day could not have been more perfect!

The Harrison Ranch (H Lazy T Bar) that sits on the edge of Fort Collins and Timnath is PRIVATE property with the most amazing views.  BIG DEAL Company is honored when we are asked to help plan any private family event as we know how precious the property is to the family. Consummate entertainers, and prominent community members - this family is a true gem. 

What we loved best about this wedding is how the two families came together with supportive collaboration for all of the special touches --- and how very appreciative and calm the bride and groom were through the entire planning process and on their BIG DAY! They love is deep and easy, just as it should be. It is an absolute pleasure to witness.

Thank you to all of the vendors who made this day magical for Kelly & Jackson:
Catering: Fresh Plate Catering
Photography: Jon Robson
Bartending: BIG DEAL Company
Lux Restrooms: Blue Moon Rentals
Rentals: Primary Event Rentals
Rentals: Event Rents
Florals: Wild Posies
Event Planning: BIG DEAL Company
Music: Steve Manshel Band
Hair/Makeup: Jordyn Held

​BIG DEAL Company has years of experience planning events, which means years we’ve spent building relationships with vendors across Colorado. These established vendor relationships benefit not only us, but our customers. They’re so important that we consider these Partnerships one of our Super Powers (alongside Creativity, Organization, Motivation, Unlimited Energy, Unparalleled Experience, and Professional Problem-Solving). Here are 10 ways our long-term vendor relationships are an asset to YOU, our client.

1. Seamless Communication
Established vendor relationships facilitate smooth communication channels. Familiarity breeds efficiency, enabling our team to convey your expectations and requirements with fewer misunderstandings and missteps in event execution. We take pride in our social capital, and we are well-connected with vendors, non-profits, business owners, and other companies who plan large events in our area.

2. Priority Treatment
Vendors we partner with are more likely to prioritize your events. Your commitment to their services and our work behind the scenes allows them to allocate time, resources, and expertise, ensuring that your events receive top-notch attention and care.

3. Customized Services
We’ve seen it many times over the years – vendors who know and trust our team make exceptions for our clients. Vendors have opened up dates that were unavailable, promised faster turnaround times, and made exceptions to their usual protocols because they know our team is working behind the scenes.
When vendors know a professional planning company is involved, they know there will be fewer demands on their time and energy (because we take that on) and that gives them more flexibility in what they provide.

4. Cost Savings
Vendor relationships can lead to cost savings through negotiated rates and bundled services. Some of our long-term collaborations may grant you access to preferential pricing, helping you manage your event budget more effectively.

5. Consistent Quality
Relying on familiar vendors ensures a consistent level of quality for our clients’ events. You can trust that the products and services provided have been vetted by our team, eliminating any unpleasant surprises.

6. Efficient Problem Solving
When challenges arise, vendors who know BIG DEAL Company are better equipped to address them swiftly. Their familiarity with our planning style allows them to find solutions that align with our clients’ objectives.

7. Streamlined Logistics
Established vendor relationships streamline logistical aspects. Vendors who are well-versed in your event requirements – and we ensure they are – can navigate venue layouts, setup procedures, and timelines with ease, enhancing overall efficiency and leaving room to deal with any challenges that arise.

8. Creative Collaboration
Some vendors contribute valuable insights and ideas for events we plan on behalf of our clients. This collaborative approach often leads to innovative event concepts that impress your attendees.

9. Enhanced Trust and Loyalty
Our team’s partnerships foster a sense of mutual trust and loyalty. We invest in our vendors’ success, just as they invest in our clients’. Through this symbiotic relationship,  we see increased dedication by our preferred vendors to achieving outstanding outcomes for our clients every time.

10. Long-Term Relationship Building
Long-term partnerships with vendors lend stability and continuity to our planning process, allowing us to plan efficiently and creatively. When we collaborate with a familiar vendor, we save time on explanations and skip straight to executing your event vision. 

Established vendor relationships are more than a simple transactional arrangement for us – they are essential to successful event planning, and an asset to our clients. Through seamless communication, customized services, cost savings, and enhanced trust, these partnerships allow our team to deliver consistently remarkable results.
 
For more business and private event tips and ideas, follow BIG DEAL Company on Facebook, Instagram, and Pinterest.

Important Questions to Ask Event Vendors Before Hiring Them
Planning an event can be a daunting task, but it doesn't have to be. By doing your research and asking the right questions, you can find the perfect vendors to help you create the event of your dreams.
BIG DEAL Company has been in the events business for over 17 years. We have seen and worked with our fair share of professional event companies and vendors. We have compiled a list of important questions to ask before you sign your name on the dotted line of any event contract. These questions will help you get to know the vendor, their experience, and their rates. They will also help you determine if the vendor is a good fit for your event. Scroll down to the end of this blog for a special surprise - a downloadable questionnaire that you can use when you’re shopping for your event vendor team!

Experience & Expertise

1. How long have you been in the event industry?
2. What types of events have you worked on in the past?
3. Can you provide references from previous clients?

 
Services & Packages

1. What services do you offer?
2. Do you provide a comprehensive event package or can services be customized?
3. Are there any additional charges for specific services?

   
Pricing & Payment

1. What is your pricing structure?
2. Is a deposit required, and if so, what is the amount?
3. What is your cancellation and refund policy?

 
Event Coordination

1. Who will be the main point of contact throughout the planning process and on the event day?
2. Do you provide on-site coordination during the event?
3. How do you handle last-minute changes or unforeseen circumstances?

 
Staffing

1. How many staff members will be present at the event?
2. Are your staff members experienced in handling the specific requirements of my event?

 
Insurance & Permits

1. Do you have liability insurance?
2. Will you handle obtaining any necessary permits or licenses for the event?

 
Contracts & Agreements

1. Can you provide a written contract outline the services, costs, and terms of the agreement?
2. What is your policy for changes to the contract after it is signed?

 
Venue Requirements

1. Are you familiar with the event venue?
2. Will you coordinate with the venue directly regarding logistics and set up?

 
Additional Services

1. Can you recommend or provide additional event services such as catering, entertainment, marketing, or decor?
2. Do you offer any special packages or discounts combined with other vendors?

 
Previous Events & Portfolios

1. Can you show me photos or videos from previous events you have worked on?
2. Do you have a portfolio or website showcasing your work?

 
Communication

1. How frequently will you provide updates on the planning process?
2. What is your preferred method of communication?

 
Asking the right questions to potential event vendors is essential to ensuring that your event is a success. By taking the time to get to know each vendor and their capabilities, you can be confident that you are choosing the best possible partners for your event.
​
To make things even easier for you, we have created a special FREE downloadable questionnaire that you can use to ask potential event vendors. This questionnaire includes all of the topics that we have discussed in this blog, as well as some additional questions that you may find helpful.

We hope that this blog has been helpful and that you will find the questionnaire to be a valuable resource. Thank you for reading!
​
For more event planning tips and to see examples of our work, please follow us on social media: Facebook, Instagram, LinkedIn, Youtube, and Pinterest.