Interview Questions for Event Vendors - Freebie Included!

Important Questions to Ask Event Vendors Before Hiring Them
Planning an event can be a daunting task, but it doesn't have to be. By doing your research and asking the right questions, you can find the perfect vendors to help you create the event of your dreams.
BIG DEAL Company has been in the events business for over 17 years. We have seen and worked with our fair share of professional event companies and vendors. We have compiled a list of important questions to ask before you sign your name on the dotted line of any event contract. These questions will help you get to know the vendor, their experience, and their rates. They will also help you determine if the vendor is a good fit for your event. Scroll down to the end of this blog for a special surprise - a downloadable questionnaire that you can use when you’re shopping for your event vendor team!

Availability

1. Are you available on the date of my event?
2. How many events do you typically handle on the same day?
3. If you handle more than one event on the same day, how do you work with competing schedules?

Experience & Expertise

1. How long have you been in the event industry?
2. What types of events have you worked on in the past?
3. Can you provide references from previous clients?

 
Services & Packages

1. What services do you offer?
2. Do you provide a comprehensive event package or can services be customized?
3. Are there any additional charges for specific services?

   
Pricing & Payment

1. What is your pricing structure?
2. Is a deposit required, and if so, what is the amount?
3. What is your cancellation and refund policy?

 
Event Coordination

1. Who will be the main point of contact throughout the planning process and on the event day?
2. Do you provide on-site coordination during the event?
3. How do you handle last-minute changes or unforeseen circumstances?

 
Staffing

1. How many staff members will be present at the event?
2. Are your staff members experienced in handling the specific requirements of my event?

 
Insurance & Permits

1. Do you have liability insurance?
2. Will you handle obtaining any necessary permits or licenses for the event?

 
Contracts & Agreements

1. Can you provide a written contract outline the services, costs, and terms of the agreement?
2. What is your policy for changes to the contract after it is signed?

 
Venue Requirements

1. Are you familiar with the event venue?
2. Will you coordinate with the venue directly regarding logistics and set up?

 
Additional Services

1. Can you recommend or provide additional event services such as catering, entertainment, marketing, or decor?
2. Do you offer any special packages or discounts combined with other vendors?

 
Previous Events & Portfolios

1. Can you show me photos or videos from previous events you have worked on?
2. Do you have a portfolio or website showcasing your work?

 
Communication

1. How frequently will you provide updates on the planning process?
2. What is your preferred method of communication?

 
Asking the right questions to potential event vendors is essential to ensuring that your event is a success. By taking the time to get to know each vendor and their capabilities, you can be confident that you are choosing the best possible partners for your event.
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To make things even easier for you, we have created a special FREE downloadable questionnaire that you can use to ask potential event vendors. This questionnaire includes all of the topics that we have discussed in this blog, as well as some additional questions that you may find helpful.

guide_to_inverviewing_vendors.pdf
File Size:	215 kb
File Type:	pdf

Download File

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We hope that this blog has been helpful and that you will find the questionnaire to be a valuable resource. Thank you for reading!
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For more event planning tips and to see examples of our work, please follow us on social media: Facebook, Instagram, LinkedIn, Youtube, and Pinterest.

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As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns! 
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do.
​As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority!

Contact BIG DEAL Company
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Phone: 970-613-1455  or  303-886-3068
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