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Every year, we plan employee retreats and opportunities to give back for employees of companies all over the country. Giveback activities are a great way to foster coworker connection while supporting local nonprofits and community organizations. Philanthropic activities like assembling hygiene kits, filling backpacks with school supplies, or volunteering at a food bank or building homes can give a traditional company retreat a long-lasting impact. Below is a list of 15 employee giveback activities that can occupy 30 minutes or an entire day. What are giveback activities for employee retreats? Giveback activities are team-building experiences that allow employees to contribute time, skills, donations, or resources to a nonprofit or community organization. Unlike traditional team-building exercises, philanthropic activities give employees a shared goal that extends beyond the company. Teams can collaborate on a hands-on project, volunteer together, or create items that will directly benefit people, animals, or organizations in their community. Sometimes, it’s a chance to get out of the office and volunteer in your own community. Other times, it’s part of a larger employee retreat that can involve travel and overnight stays.  15 Employee Retreat Giveback Ideas 1. Assemble hygiene kits Hygiene kits are a practical, hands-on project that works particularly well for corporate retreats. Many nonprofits use these regularly, including childcare facilities, foster care agencies, domestic violence shelters, and homeless shelters. Depending on the nonprofit's needs, employees can assemble kits containing:
Colorado nonprofits with this need: Grace Upon Grace Project, Justice Necessary, Weld Elves, Gift of Love 2. Create pet adoption kits Partner with an animal shelter or rescue organization to assemble "welcome home" kits for newly adopted pets, or kits with necessities for animals that have just arrived at the shelter. Possible supplies include:
Colorado nonprofit with this need: NOCO Humane 3. Assemble school supply backpacks School supply drives can become an interactive team-building activity when employees work together to assemble complete backpacks for students in need. Depending on the grade level, supplies might include notebooks, folders, pencils, crayons, colored pencils, glue sticks, scissors, calculators, and other requested classroom materials. Team-building idea: Give each group a checklist and have them work together to prepare a specific number of complete backpacks. See if your employees can beat their own record year-over-year. Colorado nonprofits with this need: Hope House Colorado, WellPower 4. Make no-sew fleece blankets No-sew blankets are an easy philanthropic activity for groups that want something hands-on but don't have extensive crafting experience. Employees work in pairs or small groups to cut and tie fleece blankets that can be donated to local organizations such as animal shelters, homeless shelters, hospitals, senior organizations, and foster-care programs. Colorado nonprofit with this need: Project Linus, NOCO Humane, UCLive (UCHealth) 5. Assemble care packages for seniors Create care packages that brighten the days of older adults in your community. Possible items include:
Colorado nonprofits with this need: Samaritan House Fort Collins (Catholic Charities of Denver), Gift of Love  6. Volunteer at a community garden For an outdoor excursion, consider partnering with a community garden, school garden, or other local organization. Your team could assemble gardening kits containing seeds, gloves, hand tools, and plant markers, or volunteer directly by planting, weeding, mulching, or preparing garden beds. Colorado nonprofit with this need: The Family Center/La Familia  7. Spend the day at an animal shelter Give your team a chance to step away from the office and make a difference for animals in need by spending the day volunteering at a local animal shelter. Depending on the shelter's needs and volunteer requirements, your team might help clean kennels, prepare food, organize donations, create enrichment activities, assist with adoption events, or spend time socializing animals. Working together on hands-on tasks encourages communication and collaboration while giving employees the rewarding experience of directly supporting their community. For a retreat, consider partnering with a local shelter in advance to arrange a group volunteer day tailored to your team's size and the organization's current needs. Colorado nonprofit with this need: NOCO Humane, Animal Friends Alliance 8. Donation drive Instead of simply asking employees to bring donations, build the donation drive into your retreat. Choose a local nonprofit's current wish list and divide employees into teams. Give each team a category of needed items and challenge them to collect or purchase the supplies. You can add an additional component by giving teams a hypothetical budget and asking them to determine how they can provide the greatest number of requested items. Or, combine this activity with a kit-building challenge to sort and package donations. Colorado nonprofits with this need: Outdoor Lab Foundation, Bee’s Blessing Box, Homeward Alliance, Colorado Health Network, The Family Center/La Familia 9. Assemble disaster relief kits Help your team prepare supplies that can be distributed during emergencies. Depending on your nonprofit partner's needs, kits might contain emergency food, flashlights, batteries, first-aid supplies, blankets, hygiene products, or other essential items. Work with an established relief organization before planning this project. Organizations can identify which supplies are genuinely needed and help prevent unnecessary or unusable donations. Colorado nonprofit with this need: Kynd Kits – Project Helping 10. Write meaningful cards Card-writing is an inexpensive and low-lift but meaningful activity for an employee retreat. Employees can write encouraging messages for people served by local organizations, including:
Colorado organizations with this need: Caring Cards (Volunteers of America Northern Colorado), UCLive (UCHealth), Craig Hospital 11. Volunteer at a food bank or food delivery service Turn your employee retreat into a hands-on opportunity to fight hunger in your community. Teams can spend a few hours sorting and packing food at a food bank, preparing meals in a community kitchen, or delivering nutritious meals directly to people who need them. These activities are especially effective for team building because employees work side by side toward a tangible goal while seeing the impact of their work firsthand. Colorado nonprofits with this need: Project Angel Heart, Food Bank of the Rockies, Gift of Love, Food Bank for Larimer County, FoCo Cafe, Meals on Wheels of Fort Collins, Meals on Wheels of Loveland and Berthoud, Meals on Wheels of Greeley and Weld County, Vindeket Foods, Salvation Army Fort Collins 12. Visit a senior care facility Give employees the opportunity to make a personal connection by spending time with older adults at a senior living or care community. Organize a game afternoon, lead an arts-and-crafts activity, play music, read together, help with a seasonal celebration, or simply sit and visit with residents. These activities can be especially meaningful for seniors who experience social isolation, while giving employees a chance to practice conversation, empathy, and connection. Colorado organizations with this need: Holly Creek, Clermont Park, The Argyle, The Haven, Rocky Mountain PACE, Volunteers of America Northern Colorado, A Little Help Northern Colorado  13. Create care/comfort packages Give your employees a hands-on way to show care by assembling comfort packages for people going through challenging circumstances. Teams can work together to fill reusable bags or boxes with practical necessities, snacks, personal-care items, cozy accessories, activities, and handwritten notes. This type of project is easy to customize for a particular community need and can be completed at your retreat venue, making it a convenient team-building activity. Several Colorado nonprofits have specific care-package or kit-building programs, so your team can build around an organization's actual needs rather than collecting donations that may not be useful. Colorado nonprofits with this need: Make Mental Health Matter, Colorado Coalition for the Homeless, Caring Embrace, Family Promise of Colorado Springs, Samaritan House Fort Collins, United Way of Weld County 14. Clean up a park or natural area Turn your employee retreat into an outdoor service project by helping clean up and care for a local park, trail, or natural area. Depending on the organization's needs, employees might pick up litter, remove weeds, spread mulch, plant native species, or help with other maintenance projects. For a team-building challenge, divide employees into small groups and see which team can collect the most litter or complete the most designated tasks. Be sure to coordinate with the organization beforehand so your team has the appropriate supplies, permits, and instructions. Colorado organizations with this need: City of Fort Collins Natural Areas, City of Fort Collins Parks 15. Volunteer to build or repair homes Give employees the opportunity to work together on a hands-on project that helps create safe, affordable housing. Depending on the organization and project, employees may help with construction, painting, landscaping, home repairs, preparing building materials, or other tasks. Construction experience is not required. Most organizations provide volunteers with the tools and instruction they need. For larger companies, a sponsored build day can combine volunteering with a financial contribution to the organization's mission. Colorado organizations with this need: Fort Collins Habitat for Humanity, Habitat for Humanity of Metro Denver, Habitat for Humanity of Colorado How do you choose a giveback or teambuilding activity for a corporate retreat? The best activities will depend on:
The best philanthropic activity is one that provides something the nonprofit can genuinely use. Why include philanthropy in a teambuilding event or employee retreat? Philanthropic team-building activities give employees an opportunity to collaborate around a purpose beyond their normal workplace responsibilities. A well-designed activity encourages:
Looking for creative ways to incorporate philanthropy into your next employee retreat? BIG DEAL Company can help you design an experience that brings your team together while creating meaningful community impact.  Employee Retreat Giveback FAQ What are good volunteer activities for a corporate retreat? Good corporate retreat volunteer activities include assembling hygiene kits, packing food, building school supply backpacks, creating care packages, cleaning up parks, volunteering at animal shelters, working in community gardens, and sorting donations for local nonprofits. What are some easy charity projects for a company retreat? Easy charity projects include card-writing campaigns, hygiene-kit assembly, school supply kits, birthday kits, children's activity kits, senior care packages, and no-sew fleece blankets. These projects require relatively little specialized training and can often be completed at the retreat venue. How can team building and philanthropy be combined? Team building and philanthropy can be combined by giving employees a shared community-focused project that requires communication, collaboration, and problem-solving. Kit-building challenges, group volunteer projects, donation drives, and hands-on service projects are examples. What can employees make for a nonprofit? Employees can make or assemble hygiene kits, school supply backpacks, birthday kits, children's activity kits, care packages, emergency kits, pet adoption kits, comfort kits, gardening kits, and no-sew blankets. The specific project should be based on the nonprofit's current needs and donation policies. How much does a corporate volunteer activity cost? The cost of a corporate volunteer activity varies widely. Some activities, such as volunteering at a nonprofit or writing cards, may require little more than employee time and transportation. Other projects require a budget for donated supplies, kits, food, transportation, or venue logistics – all things that our BIG DEAL team can help with.  Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.
📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & beyond! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC
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As a connected collective of experts, Big Deal Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns! Big Deal Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with Big Deal Company, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! 
Christine K Forster CEO The CEO of BIG DEAL Company, Christine Kovacs Forster, lives and breathes JOY. Entertaining people and being entertained is what simply moves her. My Big Day (now BIG DEAL) was formed in 2006 after Christine received constant requests to help businesses with their marketing and event planning. In 2023 she re-branded as BIG DEAL Company. With 28 years in media and event planning, today her passion lies in creating events for all to enjoy and campaigns that elevate businesses and non-profits. Christine serves on numerous event and marketing committees, was a Commissioner for the City of Loveland, serves as an advisor to Destination Colorado, and served on boards for local non-profits. Giving back is a priority both personally and professionally. BIG DEAL clients recognize Christine as their fearless partner who runs each event with a walkie-talkie, clipboard, and numerous spreadsheets. "Organized" is an understatement. Her national media advertising experience lends itself to significant local client successes. The event & marketing business is a relationship business, and Christine is known for being a connector in the community, and ultimately a friend to everyone she meets! She and her team pride themselves on extraordinary service and original events. Education: Bachelors in Organizational Communications Diploma in Learning and Development Event and Hospitality Management Certification Event Marketing Certification Tourism Marketing Certification Gamification Certification Online Marketing Certification Hotel & Catering Management Certification Mobile Marketing Certification Wedding Planner Certification TIPS Certified Tenderwise Training Complete Digital Marketing Certification Responsible Alcohol Sales Cannabis Impaired Driving Certification 
Carrie Kaufman CCO For over 11 years, Carrie has been an integral part of the BIG DEAL team, growing from event support to her current role as Chief Communications Officer. Carrie’s experience includes event management and marketing work, with a passion for the creative aspects of the work - from crafting compelling campaigns to building meaningful relationships with clients. She enjoys creating unique and memorable moments that bring clients’ BIG ideas to life. Carrie has worked on a wide range of events, including weddings, fundraisers, parties, large-scale conferences, concerts, and community gatherings. Her involvement in planning events from start to finish and supporting Christine with the basics of running a small business inspired her to further her education by earning a Master’s in Business Administration with a focus on Marketing. With extensive experience in nonprofit development and donor stewardship, Carrie is committed to fostering strong, open relationships, which she believes are the foundation for success in events, campaigns, and personal goals. She is a proud member of the Institute of Leaders in Development’s Class of 2025, further demonstrating her dedication to professional growth and community impact. Focus on community and building strong relationships are important pillars of the BIG DEAL mission, and these values are what initially drew Carrie to the team. Today, she continues to live out these principles, helping clients achieve their goals with creativity, care, and commitment. Education: Bachelors in Music Education/Music Therapy Masters in Business Administration with Certificate in Marketing Management Cvent Event Management, Virtual Events & Hybrid events Certification Wedding Planner Certification Hubspot Social Media Marketing Certification Digital Marketer Certification: Search Marketing Certification, Content Marketing Mastery Google Analytics Academy Certification TIPS Certified Certificate in Fundraising Copywriting from the Institute for Sustainable Philanthropy Institute for Leaders in Development 
Tiffany Dinsmore manager, Head of Community With over a decade of experience in professional event planning, Tiffany brings creativity and expertise to every project. Her passion for creating memorable experiences stems from her belief that the perfect blend of cuisine, beverages, music, and people creates extraordinary moments. With a degree in Hospitality and Restaurant Management, specializing in Event Planning, Tiffany successfully transitioned her event coordination skills into a dynamic marketing career at BIG DEAL Company. She thrives in the fast-paced digital landscape, continuously expanding her expertise through professional development and staying ahead of emerging trends. Her commitment to excellence and eagerness to embrace new challenges makes her a valuable asset to any project. Tiffany's dedication to continuous learning and growth is reflected in her innovative approaches to both marketing strategies and event management. Education: Internship with My Big Day (now BIG DEAL) Bachelor of Science, Hospitality and Restaurant Management Event Marketing Certification Tourism Marketing Certification TIPS Certified Tenderwise Training Complete Responsible Alcohol Sales Cannabis Impaired Driving Certification 
Katie Patterson Director, Community Wizard Katie has worked with My Big Day since 2015. She moved from Kansas City to Fort Collins where she completed both a Bachelor's and Master's in Communication Studies at Colorado State University. Go Rams! Her work focuses on community engagement and how to help people communicate more effectively in complex contexts. When it comes to the work at BIG DEAL this is a constantly needed skill set. She has a knack for all things planning and organizing to find new, innovative ways to make all of the moving pieces for a project fit together seamlessly. Her interest in community work and event planning propelled her to join the BIG DEAL team where she has helped coordinate and market a plethora of events and projects ever since. From signature events to non-profit fundraising and the throws of the wedding season she has seen it all. Her focus today is in marketing, organizational outreach, engagement, planning, and fundraising. Education: Internship with My Big Day Bachelors in Communication Studies Masters in Communications Studies Event Marketing Certification TIPS Certified 
Sarah Biekert Manager, Marketing Maven Sarah discovered her passion for events while planning her own wedding in 2011. Since then, she has designed and executed events for life’s most meaningful milestones, with her work featured in renowned publications such as Martha Stewart Weddings, The Knot, Style Me Pretty, 100 Layer Cake, and You & Your Wedding magazine. In 2018, Sarah joined BIG DEAL Company, where she has expanded her expertise to include corporate events, nonprofit fundraisers, political campaigns, event marketing, and the company’s signature events. In addition to event planning, Sarah curates content for platforms like Facebook, Instagram, and Pinterest. She also channels her creativity into writing blogs for nonprofit organizations and small business clients. When she is not busy with work or her twin girls, she enjoys time with family and friends, hiking around Fort Collins, solving jigsaw puzzles, and binge-watching a good TV show. Sarah is thrilled to be a member of a creative, innovative team of women. Education: Bachelor of Arts in Journalism with a minor in Fashion Merchandising Tourism Marketing Certification Political Campaign Internship TIPS Certified Tenderwise Training Complete Event Marketing Certification Cvent Event Management Certification Cannabis Impaired Driving Certification 
Lesli Tanski Director, Creative Ninja Lesli Tanski’s path has been curvy with lots of U-turns, detours, and construction. Always driven by a sense of curiosity and passion for positivity she has seen success and experienced failure and applies it to her marketing knowledge and skills. She was born and raised in Colorado and went on to receive her film degree in Vancouver, Canada followed by her undergraduate in Liberal Arts from Colorado State University. She worked as a commercial producer for Comcast Spotlight for nearly eleven years before opening a food and spirit specialty shop with her husband in downtown Fort Collins. It was through the business that she fell in love with the connection a business can create with its community whether it’s in person or online. Other notable accomplishments include a master's degree in Library Education and undergraduate studies in media studies and English. Lesli has had the fortune of growing up in a family and community that embraces creativity, love, and the common desire to constantly learn new things. Lesli’s other passions include being involved in animal advocacy, being an awesome aunt, knitting, and loving her husband and cats. In case it’s not obvious she’s a card-carrying cat lady. Education: Masters of Library Education Bachelor of Arts , Liberal Arts Film and Film Studies Degree Google Analytics Academy Certification 
Kathleen George MANAGER, CLIENT SUPPORT Kathleen’s career began in media sales, advertising, and marketing. Working in advertising mediums from commercial radio and TV to public radio, streaming video, podcasts, and along the way, working with businesses to improve their share of voice, and get the most from their marketing budget. She joined BIG DEAL to continue to share her understanding of marketing and promotions. Most of Kathleen’s career has been spent working with Northern Colorado businesses, helping them to navigate the sometimes confusing advertising industry. She has numerous connections, and influence in the area. She and her husband Dan have 3 dogs, and stay very active with fitness rituals, travel, and doggy explorations. Education: Bachelors of Science in Business – Marketing - “magna cum laude” Certificate – Center For Sales Strategy Certified – Google Ads Boards & Committees: City of Loveland, Community Marketing Commission Marketing & Development Committee – La Familia / The Family Center Marketing Committee Co-Chair – Denkai Animal Sanctuary College America – Program Advisory Committee 
Cori Hixon Manager, Event Expert Cori joined BIG DEAL after a lengthy career in education as a high school teacher and administrator. Being in the schools, Cori is used to controlled chaos and knows how to juggle many tasks while working under pressure. She applys her organization and communication skills in event management and enjoys working in a new environment beyond the classroom doors. Both Cori and her husband are natives of Fort Collins and are proud to raise their 2 daughters here as well. With deep roots in the community and a background in the arts, Cori is passionate about showcasing all that Northern Colorado has to offer. With a knack for finding creative solutions Cori is always looking for an opportunity to learn and grow. Education: PhD Educational Leadership Masters in English Yoga Alliance Teacher Certification (200h) On and Off-Premise Liquor License Crafted Leadership Certification Board Member, Canyon Concert Ballet Responsible Alcohol Sales (Off-Premise) 
Mikaela Volkner MANAGER, EVENT EXPERT Mikaela brings deep experience in strategic event planning, community relations and corporate social responsibility to The Big Deal Company. As a Certified Meeting Professional (CMP) with more than a decade in the nonprofit and corporate sectors, she thrives at the intersection of purpose and business. Mikaela has banking experience and focuses on marketing and events for the western markets. Previously, she's held various event and community relations roles at IMA Financial Group, BCD Meetings & Events and the Denver Metro Chamber of Commerce. Mikaela has planned hundreds of events—from VIP dinners and leadership retreats to conferences and city-wide volunteer activations. She's passionate about connecting mission-driven organizations with meaningful resources and corporate partners. Outside of work, she sits on the Development Committee for the Art Students League of Denver and previously served as Board Chair for Environmental Learning for Kids (ELK). Education: Bachelor of Science in Business Administration from Daniels College of Business, University of Denver Certificate in Environmental, Social & Governance (ESG) Strategy from University of Colorado - Boulder Project Management 360 Certification from Cornell University Certified Meeting Planner (CMP) Cvent Event Management Certified Responsible Alcohol Sales Certified (StateFoodSafety) Graduate of the Leadership Arts Program, Colorado Business Committee for the Arts AI Fundamentals Certificate 
Kayla Coordinator, Exceptional Event Support Kayla Dixon-Rivera is a Colorado native passionate about community, storytelling, and bringing people together. Her love for connecting with others inspired her career in journalism, where she spent four years in Cheyenne as a morning anchor and producer before joining the No. 1 ABC affiliate in South Florida for three years. Her experience extends beyond the newsroom. Kayla has worked in video production for the Colorado Eagles and has helped national nonprofits and businesses earn media coverage on television stations across the country, including FOX, ABC, and NBC affiliates. Kayla earned her Bachelor of Science in Marketing from Colorado State University-Global, where she discovered a passion for using marketing and creative storytelling to help people and organizations share their stories and connect with their audiences. Outside of her professional work, Kayla is a mom to two young boys, a devoted dog lover, and an avid reader with an ever-growing TBR (to-be-read) list. She believes the best stories can inspire, connect, and bring people together. Education:
Our Amazing Marketing & Events Support Team
Cutting corners on event planning rarely shows up on the invoice. It shows up months later, in staff turnover and clients who quietly stop calling. Here’s what “good enough” actually costs. There is a version of event planning that looks fine from the outside. The room fills. The signage gets hung. Nobody trips over a cable. And underneath it, a coordinator has been fielding three vendor fires a day for two weeks, a sponsor who quietly decided not to renew, and nobody on the team has taken a full lunch break since the save-the-date went out. That’s the cost nobody puts on a spreadsheet. After 20 years planning events across Colorado, Wyoming, and around the US, we’ve learned that the difference between a good event and a forgettable one rarely comes down to budget. It comes down to what happens in the gaps: the vendor quote nobody questioned, the timeline nobody stress-tested, the detail that got waved through because everyone was tired. “Good enough” event planning has a price. It just doesn’t show up where you’re looking.  The Invoice Only Tells Half the Story Every event has an obvious budget: venue, catering, staffing, print. Those numbers are easy to track and easy to defend. What’s harder to see is what happens when the planning underneath those line items is inefficient rather than intentional. Research on event operations supports this. Poor workflows, disconnected tools, and unclear ownership don’t just slow down a timeline. They inflate the budget in ways that are hard to trace back to a single decision. A last-minute speaker swap, a manual process that should have been automated months ago, a duplicated task because two people didn’t know who owned it: none of that appears as its own line item. It shows up as scope creep, rush fees, and a budget that ran over, with no one able to say exactly why. By the time you’re explaining the overage to finance, the actual cause is three decisions back and impossible to point to. What It Costs Your Team The quieter cost is the one that hits your people. Most businesses and organizations that plan events internally ask team members to fill roles and positions that may not align with their job descriptions. This work is usually demanded on top of all of their other duties and expectations. When the event planning is an “addition to”, roles can become unclear, and problems can get stuck on repeat. This doesn’t just produce a stressful few weeks. It can create compounding employee disengagement. Institutional knowledge walks out the door with every person who burns out and leaves, and the next event starts from a little further behind, or from scratch. We’ve seen this up close. A regional nonprofit lost its Communications and Development Director in the middle of a fundraising cycle and brought our team in to run its annual event. They were missing a base of institutional memory to draw from. Building the tracking system, vendor relationships, and sponsor engagement plan from scratch under a tight timeline is exactly the kind of pressure that breaks a planning process not built to withstand it. It didn’t break here – the event we helped plan went on to raise more than any prior year - but that outcome depended on treating the process itself as the thing worth protecting, not just the event day. What It Costs the Brand in the Room Attendees don’t separate a mismanaged moment from the organization hosting it. A confusing check-in line, a vendor who didn’t show, a session that ran forty minutes over – none of that reads as “the caterer’s fault” to the person standing in it. It reads as a reflection of the brand that put its name on the invitation. That’s a real risk, but it’s also where a track record starts to matter. Clients who’ve worked with us more than once tell us the same thing in different words: they came back because nothing fell through in front of their guests. We’ve supported organizations like Dementia Together with the kind of full-circle marketing and event support that, in year one, helped more than double their fundraising revenue – not because the events got bigger, but because the details underneath them stopped being an afterthought. Results like that come from planning that treats every touchpoint as visible, because to the person in the room, it is.  Why “Easy” Vendor Relationships Are a Trap Here’s a pattern that shows up across the industry: the first quote gets accepted, the same vendors get rebooked out of habit, and nobody asks whether the relationship is still earning its price. It’s the path of least resistance, and it feels efficient right up until you look closely. The event professionals who consistently come in under budget without cutting quality aren’t the ones with the biggest vendor lists. They’re the ones who treat vendor management as a real discipline: comparing bids, questioning vague line items, asking why one quote is 20% higher than another with no explanation attached. That kind of scrutiny typically uncovers real savings, often in the range of 15 to 20 percent per event, simply by catching what “easy” would have let slide. Twenty years in Northern Colorado means we’ve built the kind of vendor relationships where that scrutiny doesn’t damage trust. It’s part of how the trust got built in the first place.  What Good Actually Looks Like The alternative to “good enough” isn’t more expensive. It’s more deliberate. It looks like:
That’s the standard behind events like Live Loveland’s 60 Years Celebrating Seeds of Innovation held in 2022. We managed the full marketing and advertising campaign alongside 15 concurrent events in this single day of celebration. Our tasks included press coordination that reached media outlets across the state and an appearance by Colorado’s governor. Events at that scale don’t survive “good enough.” They survive because the planning underneath them was never treated as optional.  The Real Question “Good enough” event planning isn’t a budget decision. It’s a bet that nothing underneath the surface will surface. Sometimes that bet pays off. But the cost of losing it – a burned-out team, a client who doesn’t call back, a sponsor who quietly walks – is almost always higher than what “excellent” would have cost from the start. FAQs What are the hidden costs of poor event planning? The visible costs are budget overruns, rush fees, and last-minute vendor charges. The hidden costs are staff burnout, lost institutional knowledge, damaged sponsor relationships, and attendees who quietly associate a rough experience with your brand rather than with any single vendor. How does event planning quality affect staff retention? Constant firefighting and unclear ownership wear teams down over time. When the same preventable problems keep recurring, disengagement follows, and turnover takes institutional knowledge with it — knowledge that's expensive and slow to rebuild. What's the real difference between a budget planner and a strategic partner? A budget planner accepts the first reasonable quote and manages the event as it comes. A strategic partner questions vendor line items, tests timelines before they're needed, and treats every detail as visible to the people in the room — which is usually where the actual savings and the actual trust get built. Want to see what planning without the shortcuts looks like? Read more on our site or reach out to talk through your next event! 970-613-1455  Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.
📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & beyond! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC In any business, communication is key. Often we find that many businesses focus on communicating with clients, but can neglect the importance of internal communications with their team. Download our quick guide with easy tips on ways to improve your internal messaging. 
 Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest
Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC  At BIG DEAL Company, we know great events don’t happen by accident; they happen with intention, innovation, and yes… really smart AV choices. Here’s your guide to avoiding current event tech mistakes: 1. “Same Setup, New Year” Syndrome Planning the same event with the same AV setup every year? Your attendees notice. And then they ghost you. Don’t let your conference go stale—fresh tech = fresh energy. 2. The In-House AV Trap Just because the hotel says they’ve got you covered, doesn’t mean your budget will agree. Always get a second quote. Always. 3. Quote First, Questions Never? Sending last year’s AV list is like ordering from a menu with your eyes closed. Start with a conversation, not a copy-paste. Plus, technology is always changing, and you may have some new and exciting choices. 4. One Size Fits None A leadership summit and a product launch are not twins. They don’t even look alike. Your AV should dress accordingly. A company retreat may require soft lighting and interactive engagement, while a customer-facing event demands crisp visuals, a big impact, and brand storytelling that shines. Customization is key. 5. Skipping the Pre-Production Party Pre-production is where the real magic happens. Think of it as storyboarding your event instead of winging it with wires and wishful thinking. 6. “New Tech? Nah, We’re Good.” AI highlight reels, multi-language voiceovers, data-driven design—if these aren’t on your radar, they’re on your competition’s. Including updated advances shows that you pay attention and that you're ready for the next ‘new thing’. 7. Attendee Experience = Everything If your AV doesn’t inspire, it expires. Create a moment, not a meeting. When people feel something, they remember it, and that emotional connection is what turns attendees into fans, clients, or committed team members. Your AV should support the story you’re telling, not just fill the silence. 8. Sticker Shock vs. Strategy AV costs have changed. Instead of being surprised, be strategic. Knowing where the budget goes is half the battle. 9. DIY is for Crafts, Not Conferences Sure, you could handle AV like a side hustle. But should you? Let the pros shape the show so you can enjoy the spotlight. 10. Trust Goes a Long Way (So Does a Good Partner) When you bring in a creative AV partner early, you’re not just renting gear. You’re unlocking possibilities. The right team will help you see opportunities you didn’t know existed, troubleshoot before problems arise, and elevate your event from “fine” to unforgettable. It’s not just about equipment. It’s about expertise. Want your next event to be more than “just fine”? Let’s create something unforgettable…together. Visit bigdealcompany.com and let the magic begin.  Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest
Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC  For nearly two decades, Big Deal Company has been turning ordinary events into extraordinary memories. From intimate weddings and backyard soirees to massive community festivals, our passion is creating experiences that spark JOY! As we celebrate 19 years of success in event planning and marketing, we’re pulling back the curtain to share some top tips, tricks, and lessons learned along the way.
Pro tip: Pad your timeline with extra buffer time - you’ll thank us later!
Pro Tip: TEST EVERYTHING! Oh, and bring backups!
Big Deal Special Touch - We often provide Bathroom Baskets for client events that are filled with potential guest needs - Tide pens, Kleenex, lotion, hairspray, and even scented candles to keep the venue bathroom smelling sweet! 
Pro-Tip: Assign one person to lead an Instagram or Facebook live post from your event.
As we celebrate 19 years in business, we’re grateful for every client, community partner, and team member who’s helped shape our journey. Here’s to many more years of bringing JOY, one event at a time. Ready to plan your next big (or small) event? Let’s chat! Follow us on social media for event highlights, creative inspiration, marketing tips, and updates on our latest projects.
📘 Facebook | 📸 Instagram | 💼 LinkedIn | ▶️ YouTube | 📌 Pinterest Sign up for our online newsletter to stay updated on the latest insights and tools. BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites and content, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC ---Top 8 Luxe, Kid-Free Escapes in Colorado Worth Booking NOW--- Each year, Colorado’s Rocky Mountains undergo a breathtaking transformation as summer heat gives way to crisp autumn air, bringing out the reds, oranges, and yellows of fall – particularly in our nationally-renowned mountain aspen groves. It can also be a hectic time for couples, as school begins, the days shorten, and holiday preparations begin. This year, our team recommends you treat yourself to an opulent, adults-only escape at one of these luxury Colorado resorts.  The Ritz-Carlton, Bachelor Gulch | Avon, CO Consistently recognized as one of North America’s top hotels and Colorado’s premier luxury ski resort, The Ritz-Carlton, Bachelor Gulch is nestled among the majestic Rocky Mountains. This year-round mountain resort combines the comfort of Colorado luxury hotel with the finest outdoor adventures. The resort offers access to the finest Vail Valley and Beaver Creek golf courses, and a luxurious 21,000 square-foot spa and fitness center with 19 treatment rooms, a co-ed rock-lined grotto, an integrated wellness program, and both Pilates and yoga studios. Amenities:
 Dunton Hot Springs | Dolores, CO Dunton Hot Springs is a small, exclusive resort nestled deep in the San Juan Mountains of the Colorado Rockies. This perfectly restored ghost town boasts hand-hewn log cabins exquisitely furnished, a life-worn saloon serving food of startling quality, challenging trails followed by pampering massages, and sensuous hot springs. For a luxury glamping experience, book a stay at sister property Dunton River Camp. Amenities:
The Broadmoor | Colorado Springs, CO The Broadmoor is a legendary destination resort at the foot of the Rocky Mountains, with picturesque views, luxurious accommodations, and unmatched amenities. The resort has held its five-star rating for 63 consecutive years, the longest of any five-star resort worldwide. It is ideal for couples, with seasonal romantic lodging packages, high-end dining and spas, and unique off-site excursions. Amenities:
 The Little Nell | Aspen, CO Aspen's only Five-Star, Five-Diamond hotel features luxurious amenities, personalized service, breathtaking mountain views, world-renowned dining and spacious accommodations. In the fall, view stunning golden aspen trees in the town named for them. The Little Nell has an exclusive U.S. partnership with French fashion house Dior’s interiors brand, French Maison Dior, for a full spa residency. Visitors can enjoy the top-flight Dior Spa treatment program created exclusively for the resort. Amenities:
 Gateway Canyons Resort & Spa | Gateway, CO Indulgence meets adventure at this resort in far-west Colorado, with richly-appointed, Western-inspired rooms, suites, and private casitas. Immerse yourself in nature and have the adventure of a lifetime with the security of modern amenities. Special experience: starting your day on a private terrace in the secluded Unaweep Canyon. Amenities:
 C Lazy U Ranch | Granby, CO If you thought “luxury dude ranch” was an oxymoron, C Lazy U hopes to prove you wrong. This all-inclusive resort is kid-friendly, but offers plenty of opportunities for privacy and seclusion. Enjoy rustic luxury lodging, an onsite vineyard, endless activities, and seasonal menus created by the resort’s chef and sommelier. Amenities:
 The Springs Resort & Spa | Pagosa Springs, CO The Springs Resort is built around a mineral-rich, geothermal hot spring on the banks of the San Juan River. Comfortable rooms and suites are just steps from the hot springs and include unlimited access to over a dozen wellness activities designed to rejuvenate your mind and body. The Romance Package is ideal for couples. Amenities:
 Viceroy Snowmass | Snowmass Village, CO Experience modern mountain luxury with on- and off-mountain adventures year round, plus a 7,000-square-foot sanctuary spa and outdoor pools when you’re ready to unwind. The newly-renovated Viceroy Lounge transforms from a modern café by day to a sophisticated bar and lounge in the evening. During the fall, the resort is surrounded by golden aspen trees against mountain backdrops. Amenities:
When you need an adults-only getaway this fall (we know we do!) each of these resorts offers a memorable experience to leave you refreshed, rejuvenated, and ready to take on the new year. For resort venue recommendations, event planning, retreat coordination, and more, reach out to our BIG DEAL team. Crafting memorable experiences is our specialty! For event and retreat tips and ideas, follow BIG DEAL Company on Facebook, Instagram, and Pinterest.  As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC At Big Deal Company, we are dedicated to bringing “Joy to the Job”. We believe that enhancing employee engagement and cultivating a strong company culture through events and team-building activities are crucial for both inspiring joy and overall success. A thriving workplace should be built on a foundation of engaged employees who are passionate about their work and connected to their colleagues.  We’ve pulled together a list of actionable strategies to help your business create a strong and thriving culture of success: Foster Open Communication Best practices include encouraging open communication channels within your entire organization. Make sure to regularly solicit feedback from your employees and create opportunities where they can share their thoughts freely. ACTION ITEM: Implement regular “town hall” meetings, Q&A sessions, and anonymous suggestion boxes to ensure that every voice is being heard. Recognize and Reward Achievements Recognition can be a powerful motivator. Celebrate both individual and team success to boost morale and encourage a culture of appreciation. ACTION ITEM: Establish an employee recognition program with monthly awards, public acknowledgments, and tangible rewards like gift cards or extra days off. At Big Deal Company, we’ve implemented our own system of recognition with monthly “Woot, Woots” for exemplary work, “BIG Brags” on social media, and our yearly “Biggie Awards” (think Dundee’s from The Office).  Promote a Healthy Work-Life Balance A healthy work-life balance is crucial for employee well-being. Ensure your policies support employees in balancing their professional and personal lives. ACTION ITEM: Offer flexible working hours, and remote work options, and promote the use of vacation days to help employees refresh and recharge. Invest in Professional Development Providing opportunities for growth shows employees that you value their long-term commitment and success. ACTION ITEM: Create a professional development program that includes workshops, online courses, and mentoring opportunities. Organize Engaging Events and Team-Building Activities Fun and carefully thought out events and team-building activities are excellent ways to foster camaraderie and a sense of belonging. At Big Deal Company, we gather together as a team, every quarter. We call it Big Deal Bites & Beverages. It’s a fun, and informal way to stay connected. ACTION ITEM: Plan regular team outings, workshops, and socials! Consider activities like escape rooms, cooking classes, or volunteer days that require teamwork and collaboration.  Create and Build a Positive Work Environment If your team works on-site, creating a positive work environment can greatly impact employee satisfaction and increase productivity. ACTION ITEM: Enhance the physical workspace with comfortable furniture, calming lighting, plants, and art. Encourage a culture of kindness and support through team-building exercises and positive reinforcement. Encourage Employee Involvement in Decision-Making Involving your employees in both large and small decisions will increase their investment in the company’s success. People feel valued when they are heard. ACTION ITEM: Form committees and focus groups where employees can contribute to company decisions. Actively include them in important strategic planning work. Support Health and Wellness Programs Investing in health and wellness programs and gym discounts show your employees that you care about their overall well-being. ACTION ITEM: Investigate discounted gym memberships for your team. Offer free Mental health days, and workshops on stress management and healthy living. Enhance Onboarding and Orientation Programs Strong onboarding programs can set the ton for a new employee. They help them integrate smoothly into company culture and sets them up for success! ACTION ITEM: Develop a comprehensive and thorough onboarding process that includes mentorships, detailed training, and a robust welcome from the entire team. Technology is Engagement’s Friend! There are so many tools, apps, and programs out there! Use technology to keep employees connected, especially in remote or hybrid work settings. ACTION ITEM: Utilize tools like Slack, Microsoft Teams, or Asana to facilitate consistent communication and keep up on project tasks.  Boosting employee engagement and building a strong company culture requires a plan and a multi-channel approach. By modeling and utilizing these action items for fostering open communication, recognizing achievements, professional development, organizing engaging events, and more, you can create a workplace where employees thrive and feel valued. At Big Deal Company, we’re committed to helping organizations achieve these goals through expert-led events and team building activities. Let’s work together to create an environment where your employees can shine! For more insights and tailored solutions, feel free to contact us at Big Deal Company. Let’s make every workday an engaging and fulfilling experience!  As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC Please joint the BIG DEAL team in welcoming Cori Hixon to our network of experts!  Cori joins BIG DEAL after a lengthy career in education as a high school teacher and administrator. Being in the schools, Cori is used to controlled chaos and knows how to juggle many tasks while working under pressure. She’s excited to apply her organization and communication skills in event management and looks forward to working in a new environment beyond the classroom doors. Both Cori and her husband are natives of Fort Collins and are proud to raise their 2 daughters here as well. With deep roots in the community and a background in the arts, Cori is passionate about showcasing all that Northern Colorado has to offer. With a knack for finding creative solutions Cori is always looking for an opportunity to learn and grow. Education: PhD Educational Leadership Masters in English Yoga Alliance Teacher Certification (200h) Crafted Leadership Certification We are thrilled to have Cori join our team and offer her years of event and organization experience to BIG DEAL clients!  11 Things Your Employees Wish You Knew About Company Summer Parties  When the weather starts to warm up, many companies start thinking about their company summer party. How can you make sure that your party is a blast and not a dud? Here are eleven tips that your employees wish you knew. 1. Inclusive Planning: Employees appreciate when bosses consider diverse interests and preferences when planning the summer party, ensuring there's something enjoyable for most everyone. 2. Advance Notice: Providing ample notice for the summer party date allows employees to adjust their schedules accordingly and increases attendance and engagement. Plus, if you include families in the festivities, it helps give them time to free up their schedules as well. 3. Outdoor Venue: Most employees enjoy outdoor venues for summer parties, offering fresh air, sunshine and a change of scenery from the office or virtual work environment. 4. Family-Friendly Activities: Incorporating family-friendly activities allows employees to bring their loved ones, fostering a sense of community and work-life balance. 5. Variety in Food and Drinks: Offering a diverse range of food options, including vegetarian, vegan, and gluten-free choices, ensures all employees can enjoy the culinary experience. Likewise, a selection of beverages, including non-alcoholic options, caters to all preferences. It also adds to the feeling that this party is for everyone regardless of food/drink restrictions. 6. Interactive Entertainment: Interactive entertainment such as games, photo booths, or team-building activities adds a fun and engaging element to the party, that allows employees to relax and really get to know each other. 7. Music Selection: Bosses should consider diverse music preferences among employees and aim for a playlist that appeals to a broad audience, ensuring everyone can enjoy the ambiance. Consider music styles and even cultural differences to really make everyone feel represented. 8. Flexible Schedule: Allowing flexibility in the schedule, such as offering staggered start and end times, accommodates employees with personal commitments and ensures maximum participation. Plus, it gives a more casual feel that allows employees to come and go as they need. 9. Recognition and Appreciation: Taking the opportunity during the summer party to recognize and appreciate employees' hard work and achievements boosts morale and reinforces a positive company culture. Let them know that you value what they do and that the party is for them. 10. Safety Measures: Implementing safety measures, such as providing sunscreen, shade, and hydration stations, and even Band-Aids ensures employees can enjoy the party comfortably and safely, particularly in hot weather. 11. Feedback: Setting up a feedback mechanism post-party allows employees to share their thoughts and suggestions for improvement, ensuring future events better meet their preferences and expectations. Whether you plan it yourself or let an event planner like BIG DEAL Company plan the perfect summer party, the name of the game is inclusivity, appreciation, and most of all fun. Ultimately these gatherings are a chance to build a team that will care about each other and thus the overall success of the business. Have fun out there! As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns!
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do. As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too! Contact BIG DEAL Company *** Bringing Joy to the Job *** Phone: 970-613-1455 or 303-886-3068 Email Us Disclosure: *All content produced by My Big Day; DBA Big Deal Company, including websites, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC |
About BIG DEALMaking Business Personal. We pride ourselves on giving you something to look forward to. We are a connected collective of creatives - owned and operated by outstanding women. Archives
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My Big Day dba Big Deal Company 2006-2026 www.BigDealCompany.com www.MyBigDayCompany.com
970-613-1455 or 303-886-3068 EMAIL US
We serve the entire United States.
BIG DEAL is based in the Front Range of Colorado. Cities we commonly serve; Denver, Southern Wyoming, the CO Mountains, and Northern Colorado: Loveland, Fort Collins, Greeley, Windsor, Berthoud, Estes Park, Lyons, Longmont, Boulder, Wellington, Johnstown, Evans, Severance, Timnath, Mead, Frederick, Firestone, Milliken
*All content produced by My Big Day; DBA Big Deal Company, including websites, are the property of My Big Day LLC and protected by U.S. and international copyright laws. You may not copy, reproduce, distribute, transmit, modify, create derivative works, or in any other way exploit any part of our materials without the prior written permission from My Big Day LLC.
