In the bustling world of event planning and marketing, we find success often hinges on our ability to collaborate and connect, which is why we’ve created meaningful partnerships with local businesses and nonprofits that not only elevate our events but enrich our community as a whole. Here’s a closer look at some of the partnerships BIG DEAL Company values and why these organizations are standouts in our industry.

​Embassy Suites Conference Center
Conveniently located on I-25 and 10 minutes from downtown Loveland, Embassy Suites has lovely staff to customize your meeting or event. The John Q. Hammons Conference Center offers over 58,000 square feet of event space with ample parking.
 
The Ranch Events Complex/Blue FCU Arena
The largest events complex in northern Colorado, with over 240 hours of indoor/outdoor space, features the indoor, 6,800-seat Blue FCU Arena, ideal for national conferences and presentations.
 
The Lincoln Center
Situated in the heart of Fort Collins, The Lincoln Center is the premier multi-venue performing and visual arts center in Northern Colorado. The Lincoln Center is also ideal for fundraisers and corporate events, with multiple spaces to choose from and flexible options for catering and bartending.
 
Casa Sagrada
Casa Sagrada is an enchanting boutique venue in Loveland – a 6,000 square-foot 20th-century church that has been renovated for modern events. Popular events include weddings, meetings, and parties.
 
Gaylord Rockies Resort & Convention Center
Standing at the edge of the Front Range, Gaylord Rockies is a massive resort boasting more than 500,000 square feet of flexible meeting space, over 1,400 guest rooms and a three-acre water park. Seemingly never-ending amenities offer something for everyone, no matter the event.

Colorado State University
Fort Collins’ CSU campus has you covered for events with over 100,000 square feet of venues and more than 20,000 continuous square feet of meeting space. This is a popular destination for conferences and nonprofit events, with extensive A/V technology available in a modern, innovative setting.
 
Future Legends Events Complex
An hour north of Denver, Future Legends is Colorado’s elite sports and event facility, boasting a professional stadium, multiple baseball diamonds, multi-purpose fields, indoor dome arena, lodging, retail, and more.
 
University of Northern Colorado
This small university is a northern Weld County hub for events, with a wide variety of meeting spaces available at the Campus Commons and University Center. Rooms can accommodate anywhere from 8 guests to 960.
 
The Lyric
The Lyric Cinema Cafe is a locally owned, independent movie theater and event space that features musical and cultural events. This one-of-a-kind Fort Collins gem accommodates all kinds of indoor and outdoor events with a full bar and restaurant onsite but plenty of vendor flexibility, too.
 
Dreams & Dragonflies Event Center
Located on the Cito family farm, this event center offers a rustic barn with views of the Rockies just one mile from I-25 in Johnstown. Trees, flowers, and open space create the perfect backdrop for your celebration. Bonus: You can bring your own caterer and alcohol!
 
FLEXX Productions
From fundraising galas and corporate events to weddings and parties, FLEXX has what you need for a memorable event. For the best collection of beautiful, clean and durable tents and structure tents combined with our experienced staff, we've got you covered.

Primary Event Rentals
Primary Event Rentals offers some of Colorado’s most diverse event rental services and items including tents, standard furnishings, luxury lounge furniture, decor, and more. This dedicated team goes above and beyond to make our clients’ events magical.
 
Suit & Tie DJs
BIG DEAL Company recommends Suit & Tie to all of our clients looking for DJs. They bring high-energy professionalism and fun to celebrations large and small, and are reliable and affordable.
 
Fresh Plate Catering
Tracy with Fresh Plate Catering brings fresh, vibrant food served with uncompromising precision to Northern Colorado and Denver. Fresh Plate works with events large and small to make your menu come to life.

At the Table
At the Table NoCo is a local nonprofit bringing women together for conversations about things that impact our community: from how to give wisely to nonprofits to understanding local composting and recycling.
 
NOCO Women in Business
NoCo Women in Business is a community organization that empowers local female entrepreneurs to find authentic connection while building their businesses. NoCo WIB provides solutions and resources for local entrepreneurs to start or scale their business.
 
The Socialites Club
The Socialites Club is a lifestyle and social club made up of like-minded women of all ages who share a passion for the best things in life. They are spirit lifters who appreciate girlfriends, fine dining, fabulous shoes, and a cocktail or two.
 
Visit Loveland
Visit Loveland is the tourism marketing/events committee for Loveland, Colorado, providing tourism and visitor information to travelers and promoting small businesses and local events.
 
Visit Fort Collins
Visit Fort Collins is the tourism committee and official visitor information source for Fort Collins, Colorado. VFC promotes local events and small businesses to locals and visitors alike.
 

Loveland Chamber of Commerce
The Loveland Chamber of Commerce supports small businesses in the city by encouraging networking, promoting businesses and events, providing free or low-cost classes to business owners, and addressing sustainability needs in the community.
 
BIG DEAL Company’s partnerships with local businesses and nonprofits are symbiotic, driving growth, innovation, and community well-being. We nurture these connections because we believe they set a high standard for what can be achieved through collaborative efforts – proving that when we work together, we create something truly extraordinary.
 
Looking for fresh recommendations and new relationships? Reach out to BIG DEAL Company. For more industry tips and ideas, follow BIG DEAL Company on Facebook, Instagram, and Pinterest.

As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns! 
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do.
​As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority! Serving Colorado & Wyoming. We travel too!

Contact BIG DEAL Company
​​*** Bringing Joy to the Job ***
Phone: 970-613-1455  or  303-886-3068
Email Us
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​Sustainable Event Practices: Small Changes That Make a Big Difference; 10 Top Tips

In recent years, there has been a growing awareness of the environmental impact of events and gatherings. From conferences to weddings, our BIG DEAL clients are seeking ways to make their gatherings more sustainable. Fortunately, there are plenty of simple yet effective practices you can adopt to reduce your event’s carbon footprint.
 
Here are 10 easy sustainable event practices that you can implement to minimize environmental impact without compromising on the quality of your event.

Digital Invitations
 
E-invites’ moment started long before the recent push for green events. Convenient and cost-effective, digital invitations reduce waste and mailbox clutter. Not only do digital invitations significantly reduce paper waste, digital platforms allow for easier RSVP tracking and communication with guests.
 
Venue Selection
 
When shopping for venues, prioritize venues that have sustainability initiatives in place. Look for venues with LEED certification, renewable energy sources, or a commitment to waste reduction. By supporting sustainable venues, you're contributing to a larger movement towards environmental responsibility.
 
Reusable Decorations
 
Instead of purchasing disposable decorations, opt for reusable options that can be used for future events or repurposed in other ways. At BIG DEAL, we invite clients to “shop” our stock of complimentary rental decor items. Potted plants that can be sent home with guests or auctioned off, fabric banners, or LED lighting to create a festive atmosphere without generating unnecessary waste.
 
Green Transportation
 
When venue shopping, consider proximity to your public transportation options and minimize the distance guests will travel to attend. Encourage attendees to carpool, use public transportation, or bike to your event. Offer incentives such as preferred parking for carpoolers or bike racks for cyclists. By reducing the number of vehicles on the road, you'll decrease carbon emissions and promote sustainable transportation alternatives.
 
Zero Waste Catering
 
Work with catering companies that specialize in zero-waste practices. Opt for locally sourced, organic foods and beverages, and ensure that all serving materials are compostable or recyclable. By minimizing food waste and single-use plastics, you'll significantly reduce your event's environmental footprint.

​Provide Plant-Based Food Options
 
Using plant-based catering for events can significantly reduce the environmental impact by lowering greenhouse gas emissions associated with animal agriculture and minimizing water usage compared to traditional meat-based menus. Vegetarian and vegan guests appreciate having options to choose from at events, where they sometimes feel excluded.
 
Waste Disposal Stations
 
Set up clearly labeled recycling and compost bins throughout your event space to encourage proper waste disposal. Work with your venue or waste management company to ensure that waste is sorted correctly and diverted from landfills whenever possible.
 
Donate Leftovers
 
Coordinate with a local food bank or shelter to donate any leftover food from the event rather than letting it go to waste. Leftover decor can be reused at future events or auctioned off or sent home with guests to use and display at home. Local nursing homes and hospitals often appreciate donations of floral arrangements or live plants.
 
Sustainable Swag
 
If your event involves gift bags or other giveaways, opt for recycled, recyclable, and reusable items. Ideas we’ve used include:

• Reusable water bottles
• Tote bags made from recycled materials
• Seed packets
• Locally-sourced snacks from sustainable brands
• Aluminum water cups
• Printed wax wraps for food
• Swedish dish towels

 
End-to-End Mobile Solutions
 
By leveraging mobile apps for event planning, registration, and communication, organizers can eliminate the need for paper-based processes, such as printed agendas and tickets, thus reducing paper waste.
 
Mobile apps can also streamline logistics, allowing attendees to access event information, schedules, and updates in real-time, minimizing the need for printed materials and physical signage. Additionally, mobile ticketing and check-in solutions can streamline entry processes, reducing queuing times and minimizing the use of paper tickets or wristbands.
 
By implementing these 10 easy sustainable event practices, you can significantly reduce the environmental impact of your gatherings while creating memorable experiences for attendees – and even saving money. Whether you're planning a corporate conference, wedding, or community fundraiser, small changes can add up to make a big difference. BIG DEAL Company looks forward to working together to promote sustainability in the events industry and pave the way for a greener future.

Free downloadable:

Choosing the right vendors is crucial for any event, and it’s even more important when you’re choosing vendors to partner with your venue. Here are our BIG DEAL Company team’s essential tips for venues looking to contract with vendors that will help ensure seamless and successful events.
 
Short on time? Download our short-and-sweet “cheat sheet.” 

​Before reaching out to any vendors, take time to consider your needs and expectations. Brainstorm services that would be helpful to your clients and that would enhance your venue offerings. Have a clear vision before initiating conversations with vendors.
 
Research potential vendors in your area. Read reviews and check portfolios before reaching out – this background knowledge also prepares you in the event a vendor initiates a partnership conversation with you.

​Check References
 Contact past clients of the vendors you're considering. Ask about their experiences, the vendor's reliability, and how well they handled challenges. This will give you valuable insights into the vendor's professionalism and ability to deliver under various circumstances. Online reviews are a good starting point.
 
Verify Licenses and Permits
 Ensure that all selected vendors have the necessary licenses and insurance coverage. This is especially important for vendors providing services such as catering, audio-visual support, and transportation. It protects both parties in case of any unforeseen incidents. Double-check that licenses and permits meet not only industry, but local, standards.
 
Review Portfolios and Samples
 Examine potential vendor portfolios to assess the quality and style. Make sure their work aligns with your vision and the standards of your venue/clients. You might even attend vendor showcases and trade shows or request a private demo for services like entertainment.
 
Communication and Responsiveness
 Establish open and clear communication from the beginning. Evaluate how promptly vendors respond to your inquiries. Effective communication is crucial for successful collaboration and helps prevent misunderstandings. Establishing strong relationships with reliable vendors can be mutually beneficial.
 
Contractual Agreements/Negotiation
 Review contracts meticulously. Ensure all terms, conditions, and services are clearly outlined. Pay attention to payment schedules, payment methods, cancellation policies, and any other additional costs. A well-written contract protects both parties and minimizes the risk of misunderstandings.
 
While negotiating terms and prices is common, be fair and realistic in negotiations – the ultimate goal is a partnership that benefits the venue and vendor.
 
Main Point of Contact
 Clearly define who your main point of contact will be, their contact information, and emergency details should they not be able to follow through on their work. Choose a main point of contact with decision-making rights and who passes your evaluation of responsiveness.
 
Remember to regularly review and update your vendor recommendations to stay competitive and meet the evolving needs of your clients.
 
Download our Cheat Sheet for Venues Contracting Vendors and keep it handy as you navigate the partnership process.

​Looking for fresh recommendations and new relationships? Reach out to BIG DEAL Company. For more industry tips and ideas, follow BIG DEAL Company on Facebook, Instagram, and Pinterest.

​When you travel there are all of the little things not to forget.  You’ll need shampoo, toothpaste, and clean underwear (as Mother always says).  But what about money to tip?  Planning for tips is often overlooked and it can be complicated to navigate who to tip and how much.  Fear not!  BIG DEAL Company is here to save the day.  

Click below to download our free hotel tipping cheat sheet.

Important Questions to Ask Event Vendors Before Hiring Them
Planning an event can be a daunting task, but it doesn't have to be. By doing your research and asking the right questions, you can find the perfect vendors to help you create the event of your dreams.
BIG DEAL Company has been in the events business for over 17 years. We have seen and worked with our fair share of professional event companies and vendors. We have compiled a list of important questions to ask before you sign your name on the dotted line of any event contract. These questions will help you get to know the vendor, their experience, and their rates. They will also help you determine if the vendor is a good fit for your event. Scroll down to the end of this blog for a special surprise - a downloadable questionnaire that you can use when you’re shopping for your event vendor team!

Experience & Expertise

1. How long have you been in the event industry?
2. What types of events have you worked on in the past?
3. Can you provide references from previous clients?

 
Services & Packages

1. What services do you offer?
2. Do you provide a comprehensive event package or can services be customized?
3. Are there any additional charges for specific services?

   
Pricing & Payment

1. What is your pricing structure?
2. Is a deposit required, and if so, what is the amount?
3. What is your cancellation and refund policy?

 
Event Coordination

1. Who will be the main point of contact throughout the planning process and on the event day?
2. Do you provide on-site coordination during the event?
3. How do you handle last-minute changes or unforeseen circumstances?

 
Staffing

1. How many staff members will be present at the event?
2. Are your staff members experienced in handling the specific requirements of my event?

 
Insurance & Permits

1. Do you have liability insurance?
2. Will you handle obtaining any necessary permits or licenses for the event?

 
Contracts & Agreements

1. Can you provide a written contract outline the services, costs, and terms of the agreement?
2. What is your policy for changes to the contract after it is signed?

 
Venue Requirements

1. Are you familiar with the event venue?
2. Will you coordinate with the venue directly regarding logistics and set up?

 
Additional Services

1. Can you recommend or provide additional event services such as catering, entertainment, marketing, or decor?
2. Do you offer any special packages or discounts combined with other vendors?

 
Previous Events & Portfolios

1. Can you show me photos or videos from previous events you have worked on?
2. Do you have a portfolio or website showcasing your work?

 
Communication

1. How frequently will you provide updates on the planning process?
2. What is your preferred method of communication?

 
Asking the right questions to potential event vendors is essential to ensuring that your event is a success. By taking the time to get to know each vendor and their capabilities, you can be confident that you are choosing the best possible partners for your event.
​
To make things even easier for you, we have created a special FREE downloadable questionnaire that you can use to ask potential event vendors. This questionnaire includes all of the topics that we have discussed in this blog, as well as some additional questions that you may find helpful.

We hope that this blog has been helpful and that you will find the questionnaire to be a valuable resource. Thank you for reading!
​
For more event planning tips and to see examples of our work, please follow us on social media: Facebook, Instagram, LinkedIn, Youtube, and Pinterest.

Planning a destination business meeting or conference? Then look no further than the beautiful and colorful state of Colorado!
 
With 300+ days of sunshine, mountains, lakes, and more, Colorado is an attractive location for any type of meeting, conference, or retreat! 

​Colorado boasts a stunning array of natural beauty and outdoor activities, combined with world-class hospitality and business amenities. Here are some tips to help guide you in planning the perfect destination business meeting in Colorado:

1. Choose the Right Location. Find a location that aligns with your meeting and conference priorities. Consider your priorities for the meeting and use those to help narrow down the perfect location for your event. Colorado has plenty of options for fascinating locations, including Denver, Boulder, Colorado Springs, and Fort Collins. Each city has its unique attractions, so pick the one that aligns with your meeting purpose and your company’s values and interests.

2. Select the Perfect Venue. Once you have narrowed down the city, it’s time to pick a venue. You will need to consider event activities - including finding a functional space where your team can work and play.Colorado has a range of world-class hotels, resorts, and conference centers that cater to business travelers. Many are located within close proximity to perfect team-building activities and leisure.
You will also want to consider traveling factors such as distance to and from the airport and transportation.

3. Consider Seasonal Weather and Activities. Colorado’s weather can vary greatly by season, so you’ll want to consider the time of year when planning your meeting. Summers are mild and pleasant, while winters can be snowy and cold. If you’re looking to incorporate outdoor activities into your itinerary, consider the season and weather conditions.  

4. Outdoor Activities. Colorado’s outdoor activities are a big draw for business travelers. From skiing and snowboarding to hiking and mountain biking, there’s no shortage of things to do. Colorado outdoor activities can serve as the perfect structure for team-building activities. Plan an outdoor excursion to help break the ice and build relationships.

5. Schedule Time for Sightseeing. Make sure to leave time for sightseeing and travel. Colorado is home to some of the most stunning natural landscapes in the country. From Rocky Mountain National Park in Northern Colorado to the Garden of the Gods near Colorado Springs, there are plenty of awe-inspiring attractions to explore.  

6. Cater to Business Needs. It’s easy to get distracted by all of the fun and exciting sights and activities in Colorado, but always remember that a business meeting is still the primary purpose of your trip. Ensure that the meeting place you choose has all the necessary amenities, including appropriate audio-visual equipment, high-speed internet, and catering services.            
And, while you may be full of excitement for all of the fun activities that Colorado has to offer, you will want to always keep your event budget in mind. It is easy to get carried away with all of the extras!

7. Consider Your Accommodations.  Choose hotels or resorts that offer a wide range of amenities and services. It is always a good idea to find a location that includes on-site restaurants for your attendees to frequent during their stay during their down times. Fitness centers and spas are also good to consider. 
Planning the perfect destination business meeting in Colorado requires careful consideration of location, venue, weather, activities, and accommodations – a lot of details to think about! Big Deal Company can be your trusted on-site planning partner. We live here and know all of the ins and outs and tips and tricks for making Colorado work for you.
 
Consider partnering with our team of professionals for your destination meeting planning. Your meeting is a BIG DEAL, and so are we! Let us help you find, create, and build the perfect Colorado experience to meet your company’s needs, budget, and expectations.
 
Download our complimentary printable dedicated to Planning a Destination Meeting in Colorado, and find out how your meeting can be a BIG DEAL.