10 TIP CHECKLIST FOR PLANNING YOUR COLORADO RETREAT OR CONFERENCE

10 TIP CHECKLIST FOR PLANNING YOUR COLORADO RETREAT OR CONFERENCE
FROM BIG DEAL COMPANY

Whether you’re planning a retreat or conference, a large event or small - details
matter. Having planned hundreds of company events, below is BIG DEAL's 10 tip
checklist for planning your next Colorado event.

1.What’s your Why? Clearly define the objective and purpose of your retreat or
conference. Are you aiming for team building, education, networking, or a
combination of these?

2.Select the Ideal Location: Colorado has loads of scenic and vibrant locations.
Consider popular options like Northern Colorado, Denver, Boulder, and Colorado Springs, or mountain towns like Aspen or Vail, depending on your preferences, accessibility, and seasonal weather.

3.Now You Need a Venue: Select a venue that suits your event's size, requirements
(technology, food options, etc.), and budget. Look for conference centers, resorts,
hotels, or even unique spaces like mountain lodges or ranches.

4.Accommodation: Ensure comfortable accommodation options are available
near the event venue. Negotiate group rates with hotels or explore vacation rentals
for larger groups.

5.Transportation: Arrange transportation options for attendees, including airport
transfers if necessary. Consider renting vans or buses for group transportation or
provide guidance on public transportation.
​
6.Create a Detailed Itinerary: The detailed itinerary should include scheduled
sessions, speakers, team-building activities, meals, breaks, and any recreational or
sightseeing opportunities for attendees to enjoy. A nice touch would include
clothing options, and extra items to pack like sunscreen or an umbrella.

7.Catering: Coordinate with the venue or external caterers to arrange meals,
snacks, and refreshments during the event. Consider dietary restrictions and
provide options that cater to various preferences.

8.Make it Fun: Plan team-building exercises, icebreakers, or recreational activities
to foster networking and collaboration among attendees. Colorado offers
opportunities for outdoor activities like hiking, skiing, or team-building exercises in
nature.

9.Guest Speakers and Facilitators: Identify keynote speakers, presenters, or
facilitators who align with your event's theme or purpose. Colorado has a vibrant
community of professionals in various fields who may be interested in participating.

10.Audio-Visual Setup: Ensure the event venue has proper audio-visual
equipment, including microphones, projectors, screens, and internet connectivity
for presentations and workshops.

BIG DEAL Company is here to help make your next retreat, get-together, or teambuilding event a fun-filled success. We offer seamless services that take the
pressure off you and allow you to take in the full experience. Colorado is a beautiful
location to bring your team together and create productive relationships for your
business.

As a collective of experts, BIG DEAL Company specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns! 
BIG DEAL Company makes business personal by bringing JOY to the job in everything we do.
​As purveyors of fun with BIG DEAL, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority!

Contact BIG DEAL Company
​​*** Bringing Joy to the Job ***
Phone: 970-613-1455  or  303-886-3068
Email Us

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